THE ADVISORY COUNCIL ON ADMINISTRATIVE POLICY
MINUTES OF THE
REGULAR MEETING
December 12, 2002
MEMBERS PRESENT: William Lindemann (F), Bernhard Leinauer (Alternate for John Mullen) (F), Elliott Willman (F), Bobbi Raub (F), Tim Nesbitt (Alternate for Terry Cook) (P), Monica Smiggen (P), Shaun Cooper (P), Maureen Camunez (P), William Glenn (P), Tina Byford (Alternate for Norma Ledesma) (P), Robert Medina (C), Cathy Thomas (C), Paula Ross (C), Linda S. Beavers (OLC), Ida Chavez (OLC) and Phillip Wright (OLC).
VISITORS: Janet May (Personnel) and Missy Giacomelli (Fringe Benefits Committee).
ALTERNATES PRESENT: Kelly Brooks (Compensation Committee).
Shaun Cooper called the regular meeting of the Advisory Council on Administrative Policy (ACAP) to order at 3:00 p.m. in the conference room of the New Mexico Department of Agriculture Building.
Shaun called for additions or corrections to the minutes of the November ACAP meeting. A motion was made and seconded to accept the minutes as written. Motion passed.
FRINGE BENEFITS COMMITTEE: Missy Giacomelli reported that the Fringe Benefits Committee has not met but they are moving forward on work for flexible spending accounts. Missy said it had been a great honor to serve as chair of the Fringe Benefits Committee. Cathy Thomas will be the new chair beginning in January.
Bobbi Raub asked if the rumor she has heard that retirees would be receiving free parking was true. Missy replied that as far as she knew, no changes have been made in the parking policy. Janet May has not heard about any change in policy either. Janet suggested that people might be confused because they are now able to get parking passes on line.
INSURANCE COMMITTEE: Tina Byford gave the following report:
The Insurance Committee met on December 4, 2002. The Committee hosted Delta Dental who reported on our claim numbers versus the collected premiums. Delta’s numbers indicate that the company continues to fall short. The claims loss ratio which is the claims value divided by the premium is 107%. The goal is a target claims ratio of 85%. So, it is fair to say that there will be an increase in the dental rates for next year, but remember our premiums are very low and we should expect a low increase amount.
Mercer presented the claims information for health insurance. We still have a projected increase for health policy costs but it is too early to put numbers to the increase. We wanted you to know that the Insurance Committee is reviewing strategies to contain the costs of our plan. There are short term strategies which address adjusting the plan design, managing the vendors and considering contributions from premium design changes. Long term strategies include maintaining the health of your constituency, (we have asked Blue Cross/Blue Shield about the health fair), managing the health care cost and delivery with your vendor, and focusing on the high-cost areas (your targeted case management, pharmacy redesign).
We will begin to look at all of these things in January. We hope to negotiate the new rates for health insurance by March.
As of January 1, Clariton will no longer be covered by our insurance.
Spring meeting dates are: January 23, February 27, March 27, April 24 and May 22 at 1:30 p.m. in Hadley Hall.
COMPENSATION COMMITTEE: Kelly Brooks reported that the Compensation Committee had met on December 6. Gerald Burke came to the meeting and talked to the Committee about what he feels might happen during the legislative session this year. CHE has asked for about a 4% increase but he doesn’t feel it will make it out of the legislative session. He talked about formula funding. There will be proposals for changes on how the universities are funded. He is also expecting a 3% tuition increase. The next Compensation Committee meeting will be January 17th at 8:30 a.m.
FACULTY SENATE: Elliott Willman gave the following report:
The Faculty Senate
met on December 5, 2002 from 4:00 to 5:30 p.m.
A number of propositions were discussed.
Proposition 6 – A Memorial in Support of Expanding the Board of Regents
from 5 to 7. Passed with little
debate. (Newly introduced Proposition
11 will make one of these two Board members a faculty member.) UNM has 7 members on their Board.
Proposition 7 – Undergraduate Admissions Policy. Received much discussion and did ultimately
pass. The proposition adds an admission
category admitted with deficiency
to allow a student to be admitted
while missing a single unit from the prescribed mix – English, Science, Math
and Fine Arts or Foreign Language. The
student must have a minimum GPA of 2.25 and an ACT composite score of 20.
Proposition 8 – Sexual Harassment/EEO Policies and Proposition 9 –
Consensual Relationships – both went back to committee for further clarification
on the grievance procedure.
Proposition 10 – Revising the Undergraduate Appeals Process – passed with
minimal discussion. The proposition
deals with the procedure when a faculty member is not involved; timing of
appeals during the summer; procedure for an appeal involving a library course
or a branch campus course.
Proposition 12 – Administrative Initiatives (newly introduced) – passed
as emergency legislation. Faculty
should be informed and have input into new initiatives such as distance
education, general education, articulation, fund raising and the centralization
of university research programs. These
administrative initiatives affect the university academic mission and according
to the AP&P “The faculty senate has legislative jurisdiction over policies
affecting the university academic mission…”.
ATHLETIC COUNCIL: Phil Wright gave the following report:
Athletic Council met on December 2,
2002. It was a joint meeting with the
Student Athlete Advisory Council.
Athletic Council Scholar Athlete
Awards for Fall 2002 were presented.
Recipients were: Mel Briggs –
Softball and David Licini – Baseball.
Discussion was held on the Excused
Absence Policy. Student athletes were
encouraged to submit excused absence forms to professors in a timely
manner. Discussion was held on ways to
educate faculty on the policy at the beginning of the school year.
Discussion was held on the selling
of alcohol at Athletic Events. Beer and
wine were sold before the football games this year in a tent atmosphere on the
practice field. There is the
possibility to do a study of selling beer at the baseball games.
Discussion was held on practice and
class schedules. Some student athletes
(especially seniors) are having conflicts with practice and classes especially
upper division classes that may only have one section a year.
Received an update on the stadium
annex project. Construction bids were
considerably higher than allocated funds.
The project has been modified accordingly and occupation of the facility
will be in 2004 instead of 2003 as planned.
The Pan Am Video scoreboards have
been delivered and should be in place by the basketball games on January
18.
Utah State will join the Sun Belt
Conference in football in 2003 and all sports by 2005. Idaho currently is in the conference in
football only, but has been offered full membership.
Bryan Landry is the new Associate AD for Development.
CAMPUS PLANNING: Monica Smiggen reported that the Campus Planning Committee meeting had been postponed.
PAN AMERICAN ADVISORY COMMITTEE: Norma Ledesma was not able to attend today’s meeting.
NAMING COMMITTEE: Bobbi Raub reported that the Naming Committee had met and they are discussing the inventory of art on campus.
REPORT FROM THE CHAIR: Administrative Council and Report from the Chair. Shaun reported that everything has been quiet. The Service Award change that we discussed last month was passed by the Administrative Council. There was a lot of discussion about the Interim and Acting Policy. Our policy was not passed. In regards to the Roles and Awards Committee, the Council is suggesting that Classified and Professional staff be combined. They are trying to find a way to reward employees without using cash. It may turn out to be kind of a duplication of the Fringe Benefits Committee and the Compensation Committee. Most of the larger universities have a Professional staff organization and a separate Classified organization. Even the Faculty feel that the Classified staff need help to get things improved for them. Recommendations will be due in a couple or months.
OLD BUSINESS: Citations Appeals Board. We were to come up with names and forward the names on to President Gogue. President Gogue will then select two members to represent ACAP on the Appeals Board. ACAP has a list of five members who would be willing to serve.
NEW BUSINESS: Elections for the Insurance Committee and Fringe Benefits Committee. Maureen handed out ballots with the nominees for each of the Committees. She will email us the results.
Election for the Budget Committee. With the change to the membership of the Budget Committee, we needed to elect someone to represent ACAP on the Committee beginning in January. Tim Nesbitt was elected by acclimation.
With no further business to discuss, a motion was made to adjourn. Motion seconded and passed.
_________________________ _____________________________
Paula Ross, Secretary Shaun Cooper, Chairperson
The Council has approved these minutes.
NOTICE OF NEXT MEETING
THURSDAY, JANUARY 9, 2003
NEW MEXICO DEPARTMENT OF AGRICULTURE BUILDING
3190 ESPINA
3:00 P.M.