THE ADVISORY COUNCIL ON ADMINISTRATIVE POLICY

 

MINUTES OF THE REGULAR MEETING

March 11, 2004

 

MEMBERS PRESENT:  Elliott Willman (F), Roger Hartley (F), Tammy Anthony (Alternate for William Glenn) (P), Maureen Camunez (P), Norma Ledesma (P), Tim Nesbitt (P), Viola McCormick (C), Carla Casas (Alternate for Christie Padilla) (C), Robert Medina (C), Ida Quinones (C), Nellie Rosales (C), Paula Ross (C), Cathy Thomas (C), Linda Beavers (OLC) and Ida Chavez (OLC). 

 

VISITORS:  Janet May, Personnel Office. 

 

Norma Ledesma called the regular meeting of the Advisory Council on Administrative Policy (ACAP) to order at 2:30 p.m. in the large conference room of Hadley Hall. 

 

Norma called for additions or corrections to the minutes of the February ACAP meeting.  A motion was made and seconded to accept the minutes as written.  Motion passed. 

 

Norma announced that since our last meeting, she had gotten a phone call from Tina Byford, Janet May and the Insurance Committee requesting approval from ACAP on a 4.6% premium increase.  The Executive Committee (Norma Ledesma, Maureen Camunez, Tim Nesbitt and Paula Ross) discussed the increase and agreed to approve the recommended increase.  Effective July 1, 2004 each medical insurance plan will experience a 4.6% increase in premiums.  The HMO and Point of Service (POS) plans will not experience any design changes.  Effective July 1, 2004 the PPO plan will have a wellness benefit added.  When an enrolled member receives wellness benefits at a participating provider, copays, deductibles and co-insurances are waived for the first $400 of charges per calendar year for an individual age 18 and older, and the first $250 of charges per calendar year for an individual through age 17.

 

FRINGE BENEFITS COMMITTEE:  Cathy Thomas, Chair of the Fringe Benefits Committee, reported that she had no report for the Fringe Benefits Committee.   

 

INSURANCE COMMITTEE:  Tina Byford, Chair of the Insurance Committee, was not able to attend our meeting so Janet May reported that there would be a 4.6% increase in the health insurance premium and benefit changes adding wellness benefits would be added to the  PPO plan.  

 

CAMPUS PLANNING:  Robert Medina submitted a handout for a Campus Planning Committee Meeting held on March 3rd.  Items on their agenda included: 

1.      Proposed Student-Faculty Memorial at Health and Social Services.  A proposed memorial for deceased students and faculty members that would be located off the International Mall near the Health and Social Services building.  The project would cost $200,000 and take about four months to complete.  Ben Woods said he would take the proposal to the Board of Regents for approval.  Campus Planning passed the proposal unanimously. 

2.      Approval of New Canteen Signage and Lighting at Health and Social Services.  This was a follow up from last month’s proposal for signage on campus.  In April, a company will be evaluating a complete lighting and signage proposal for campus.  This item was tabled until the results and suggestions are made available. 

3.      Approval of the Installation of New Windows at Academic Research A & B.  The installation is paid for from the rent or lease monies.  Committee approved the proposal. 

4.      Approval of NMDA Ramada Project.  Richard Kaselow provided a sketch of the steel trellis to be built on the west side of the New Mexico Department of Agriculture building.  It will be similar to the covering at the Food Court area.  This will add to the existing court area at the NMDA.  NMDA will pay for the construction.  Item approved. 

5.      Approval of the Fulton Athletics Center Parking Lot and Ticket Booth Project.  Richard Kaselow provided a drawing of the location south of the football stadium off of Wells Street.  The funds have already been provided for this project.  Item approved. 

6.      Update on Housing Projects and Their Potential Sites on Campus.  These projects are still in the developmental stages. 

7.      Update on Foster Hall.  Richard Kaselow provided the architectural drawing of the project. 

8.      Update on Pan Am Center Renovations.  Richard Kaselow provided the architectural drawing of the Pan Am.  The total cost of the project is estimated at 23 million dollars. 

9.      Update on the Signage.  The concept is “wayfinding”.  The primary purpose is to make the University more user friendly for the public.

 

BUDGET COMMITTEE:  Tim Nesbitt reported that the Budget Committee had met and discussed a proposal to fund a cost/share matching funds proposal.  This was the only item on their agenda.  The Committee will probably have a meeting as soon as the Governor has signed off on the money allocations. 

 

REPORT FROM ADMINISTRATIVE COUNCIL AND REPORT FROM THE CHAIR:  Norma reported that she had attended the Board of Regents Meeting in Las Cruces on March 8th.  The Regents held their election and elected Robert Gallagher as President, Steve Anaya, Vice President and Laura Conniff as Secretary/Treasurer.  They approved a tuition increase and a 4% salary increase for Faculty and Staff. 

            Administrative Council.  A proposed change in the signature process for Classified and Professional evaluations has been suggested.  The suggestion was tabled until broad banding has been implemented.  The Presidential Search and the search for a Vice President for Research and Economic Development are ongoing.  There is some question about the 4% salary increase that was approved by the Board of Regents and the University will be checking policy.  Norma encouraged all ACAP members to attend the upcoming Presidential interviews. 

 

OLD BUSINESS:  None. 

 

NEW BUSINESS:  Fort Bliss Awards.  Norma requested volunteers to assist Tim Nesbitt with the Fort Bliss Awards.  Requests for nominations will go out March 1st.  Cathy Thomas, Viola McCormick and Paula Ross volunteered to serve on the committee. 

 

With no further business to discuss, the meeting was adjourned so that members could go to Corbett Center and attend the Roberts’ Award ceremony. 

 

 

 

___________________________                              ________________________

Paula Ross, Secretary                                                          Norma Ledesma, Chairperson

 

 

 

The Council has approved these minutes. 

 

 

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NOTICE OF NEXT MEETING

THURSDAY, APRIL 8, 2004

NEW MEXICO DEPARTMENT OF AGRICULTURE’S CONFERENCE ROOM

3190 Espina

3:00 P.M.

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