THE ADVISORY COUNCIL ON ADMINISTRATIVE POLICY

 

MINUTES OF THE REGULAR MEETING

 

December 14, 2006

 

MEMBERS PRESENT: Kurt Anderson, Tammy Anthony, Jane Boykin, Maureen Camunez, Ida Chavez, Terri Giron, Bill Glenn, Mary Hoke, Norma Ledesma, Sandra Moreno, Bobbi Raub

 

ALTERNATES PRESENT: Linda Beavers, Lori McKee, Greeley Myers

 

VISITORS PRESENT: Cherri Lambeth, Roseanne Bensley

 

CALL TO ORDER AND MINUTES: Tammy Anthony called the regular monthly meeting of the Advisory Council on Administrative Policy (ACAP) to order at 3:03 pm. Meeting held in the Library Associates Room of Zuhl.

The meeting minutes from November 9, 2006 were presented and approved.

-Motion to accept the minutes made by: Mary Hoke

-Seconded by: Bobbi Raub

-Unanimous

 

OLD BUSINESS

Committee Reports

Bylaw Committee- Presented by Tammy Anthony

Insurance Committee is requesting that the By-Laws state that an ex-officio member be appointed to represent the University Health Center as in the past they have never been formally recognized. Ex-Officio member will be Lori McKee.

-Motion to accept request of Insurance Committee: Bobbi Raub

-Seconded by: Ida Chavez

-Unanimous

 

Election Announcements

§         First Light Federal Credit Union nominations have been completed.

§         Election Ballots are out and due by December 20th

§         Tammy points attention to an email that was sent out calling for volunteers for Fringe Benefits and      

Insurance sub-committees.

 

Human Resource Benefits Update- D’Anne Stuart

As of this month 138 medical enrollments and 140 dental enrollments of the original September 1, 2006  records still have not been entered therefore they are behind in entering new employees and making changes to existing employees.

Kurt Anderson inquires about when other coverage is going to begin such as long-term care and vision.

Benefits estimated date of the State’s data completion is January of 2007 and if the State is still behind with entering data then Benefits will begin exploring other ways of possibly going directly through the provider.

A question is also raised regarding what employees premiums are paying for now? Some employees are confused and think that they may be paying premiums for benefits that they are not receiving. D’Anne indicates that the premiums that employees are paying for now is exactly what they are receiving. ACAP recommends that a clarification memo be sent out to all employees indicating so. D’Anne Stuart will work on getting a memo out University wide.

The Benefits office is trying their best to help get the data up to date and they have even involved the Governor’s office which was able to provide more FTE’s to assist in data loading.

 

 

 

 

 

NEW BUSINESS

 

New Proposed Pan American Ticket Pricing

A letter of concern was received by Tammy Anthony from an existing employee regarding the donation that is now required for season tickets to both Basketball and Football games. In an attempt to clarify the information Tammy contacted McKinley Boston who had Brian Faison meet with her to discuss the pricing strategy. Brian presented a layout of the Pan American Center indicating specific colored sections that were to take on the new pricing. He also presented the price list for the University of New Mexico as a comparison. Although there have been some news publications indicating the pricing structure is in effect, the decision has not yet been finalized. The general idea used for this year had all new season ticket purchasers pay the donation on the seating sections subject to the new donation while existing season ticket holders did not have to pay a donation. Changes to this approach for next year have not been finalized.  The donation is a new idea and may be claimed on taxes. However, this new donation fee is not seen as a fringe benefit. Since decisions have not been made officially on the pricing issue ACAP recommends that better communication and input by faculty and staff, such as ACAP, be sought by Athletics before a final decision is made.

-Motion to make recommendation to Athletics by: Mary Hoke

-Seconded by: Norma Ledesma

-Unanimous

 

Report From Chair-Tammy Anthony( in Tim Nesbitt’s absence)

 Note: New Mexico Higher Education Department did not meet in December.

 

Administrative Council-Tammy Anthony

Minutes provided from October 10, 2006

Agenda provided for November 14, 2006

Admin Council Discussion Tuesday December 12, 2006

§         Corbett Center scheduling priorities discussed. ACAP tabled this topic until next meeting.

§         KRWG TV Aggie Almanac- Tammy informs ACAP that KRWG is now offering to film different events happening on campus. The contact is Gary Worth and you can call him to arrange for KRWG to come and film your event.

 

Board of Regents-Tammy Anthony

            Next meeting is December 15, 2006

 

 

-Motion to adjourn ACAP at 3:43 by: Maureen Camunez

-Seconded by: Norma Ledesma

-Unanimous