Central Purchasing Office Table of Contents

New Mexico State University

CHAPTER 4: CENTRAL PURCHASING OFFICE (CPO)
4.00	Introduction
	4.00.05	Contracting Authority
	4.00.10	Conflict of Interest
	4.00.15	Gifts and Gratuities
	4.00.20	Insurance Administration
	4.00.25	Subcontractor Kickbacks
	4.00.30	Payment for Purchases
	4.00.35	Purchase Cycle
	4.00.40	Tax Exemption
	4.00.45	Unallowable and Restricted Purchases
4.05	Bid Purchase - Policies
	4.05.05	Lowest Bid
	4.05.10	Resident Suppliers
	4.05.15	Sealed Proposals
	4.05.18	Electronic Bidding
	4.05.20	Wage Rates
4.10	Building Repairs, Remodeling, and Construction
	4.10.05	Bonding and Insurance
	4.10.10	Construction Policy and Procedures
	4.10.15	Change Orders - Construction Project
4.15	Federal Government Purchases
	4.15.05	Contracting Officer Approval
	4.15.10	Equipment Screening
	4.15.15	Flowdown Clauses
	4.15.20	Noncompetitive Purchases
	4.15.25	Small and Disadvantaged Business Concerns
	4.15.30	Price or Cost Analysis
4.20	Professional Service Contracts (PSC)
	4.20.05	Professional Services Justification
4.25	Property Management
	4.25.05	Lease/Buy Analysis of Equipment
	4.25.10	NMSU Surplus Property
4.30	Requisition Preparation and Purchase Orders
	4.30.05	Direct Pay Request Purchases
	4.30.10	Purchase Requisition (PR)
	4.30.15	Furniture and Equipment Purchases of $1,000 or More
	4.30.20	Petty Cash Purchases for Less than $50
4.35	Responsibilities of University Departments
	4.35.05	Amending Purchase Orders
	4.35.10	Correspondence Regarding Purchase Orders
	4.35.15	Inspection of Items Received by Department
4.40	Special Procurement Policies
	4.40.05	Bookstore Resale Purchases
	4.40.10	Brand-Name Specifications
	4.40.15	Contractual Agreements
	4.40.20	Emergency Purchases
	4.40.25	Honorariums
	4.40.30	Library Purchases
	4.40.35	Maintenance and Service Agreements
	4.40.40	Newspaper Advertisements
	4.40.45	Non-Employee Travel Direct Bill Expenses
	4.40.50	Prepayments
	4.40.55	Pricing Agreements
	4.40.60	Procurement Card
	4.40.65	Procurement of Used Items
	4.40.70	Reimbursable Purchases
	4.40.75	Sole Source Procurement
	4.40.80	Trade or Exchange
	4.40.85	Unauthorized Purchases
4.45	Vehicles
	4.45.05	Vehicle Accidents
	4.45.10	Vehicle Color
	4.45.15	Vehicle Insurance - University Owned
	4.45.20	Vehicle Insurance - Rental Cars
	4.45.25	Vehicle Logos and Identification
	4.45.30	Mexico Insurance