Receiving Funding from ASNMSU through ESGS

 

Everything on this list should be done before your trip, preferably 2 months PRIOR to your trip.

 

  1. Go to the Graduate Council and request funding from them.  Ask for about 50%; $500 is the maximum we can request (see graduate council funding request sheet). The graduate council meets twice a month; talk to Morgan for details. 
    1. If the GSC has already given $500 to ESGS (individual disbursement) or if the there is still some money remaining before ESGS reaches its maximum, but not enough to cover the amount requested, the GSC president must write a letter stating this.  You should give this letter to the ASNMSU senator who is writing your bill. 

 

2.      You can request funding for a conference you are presenting at, a conference you are attending but not presenting at, and competitions.

 

3.      Be prepared, you should have your budget and evidence of any estimated costs. (i.e. airline estimates, registration fee estimates, other transport fees) 

 

  1. Fill out ASNMSU community service form (from Morgan or J.R or http://asnmsu.nmsu.edu/ and click on Community Service.) This means you should have already participated in at least 2 community service projects – 1 off campus 1 on campus –and at least 3 members must participate.  You should participate in both of these if you are requesting money.

 

  1. Once you’ve received approval from the Graduate Council move on to the next steps.

 

  1. Find an ASNMSU senator to represent you, and they will write a bill, which they will present to the ASNMSU council.  Graduate Council meetings are held twice a month, and there are usually 5 senators present at these meetings.

    2.
  2. This is the schedule you must follow after you have contacted an ASNMSU senator.

 

 

Week 1

Week 2

Week 3

Tuesday your bill must be turned in by the senator.

Monday, by noon, your community service forms must be turned in.  You can turn them in to the ASNMSU office yourself or have your senator do this.

Thursday –6:00 p.m. Senate Gallery –discussion and vote of your bill –attendance is not mandatory

Thursday 6:00 p.m. Senate Gallery –the first reading of your bill – attendance is not mandatory

Tuesday 6:00 p.m. ASNMSU office conference room –Community Affairs Meeting –attendance is mandatory

 

 

Wednesday 6:00 p.m. ASNMSU office conference room –Rules Meeting –attendance is mandatory

 

 

Thursday 6:00 p.m. ASNMSU office conference room –Finance Meeting –attendance is mandatory

 

 

  1. Once your bill has passed the ASNMSU Senate it will be passed on to the ASNMSU President, who will have 2 weeks to approve or veto the bill.
  2. If approved the money will be deposited into the ESGS’s I-3 account.  SAVE ALL YOUR RECEIPTS!!! In order to access this money you need to have all of your receipts as well as evidence that you presented at the conference.  You must see the Comptroller, Lydia Quintana, in the ASNMSU office to receive your money.  THIS MUST BE DONE NO LATER THAN 3 DAYS AFTER RETURNING FROM YOUR TRIP.
  3. If the ASNMSU President vetoes your bill you need to contact your ASNMSU Senator to discuss other alternatives.