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New Mexico State University
College of Health & Social Services
Instructional Media Productions Facility

HSS Room Reservation Form The CHSS Media & Resource Center

This form has been devised to expedite the reservation of HSS rooms. Since we now provide Web-based Rooms Calendar (Health & Social Services Building only) a "live" read-only view for most visitors, we expect that you will have already checked the calendar for the expected space to ensure that it is available (at least at the time of the request). We ask that HSS staff and faculty (and others in the NMSU family) use this form to make (as well as "to change") room reservations for the following rooms:

Important Caveat...

  1. Please allow up to one (1) business day for your form to be processed and to receive your confirmation. Because of the numerour locations of equipment required to complete certain tasks, this email is not available to staff continuously throughout a business day. Therefore, the email inbox associated with the Media Production Facility will be read only at 8:25 am, at 11:45 am and finally at 4 pm each NMSU business day. Forms received after 4 pm on Friday will be processed at the beginnning of the next business week.
  2. Please only use standard 12-hour time notation (note the "pm" option for either hour input). 24-hour or "military" time is not spoken by all; if a staff member is not as familiar with this, it could either delay your reservation processing or result in an incorrect time block being assigned to your reservation.
  3. Please at least view the posted calendars outside of each room, especially if you are unable to log in to the online Exchange calendars. Face up is the current week's calendar, facing to the back is the next week's calendar.
  4. We request that verbal room reservations not be the norm. There has been confusion with regards to a number of verbal requests; with this form, we will be able to more quickly and accurately apply your request(s). Please do not delay your request by only calling and leaving a message; we will still need an online version of the request before the request will be processed and confirmed.
  5. Please allow up to 2 business days for your form to be processed and to receive your confirmation. Forms sent and received after 4 pm on Friday will be processed at the beginnning of the next business week.
  6. If you are making the reservation on behalf of a colleague and this colleague is to be the primary contact, please indicate their name in the "Name(s) of additional contact" field. Otherwise, only the reservation contact will be allowed to sign out the room key (if applicable). Also, only valid "@nmsu.edu" addresses (i.e. NMSU email addresses) can be accepted and processed for a reservation. NOTE: any reservations attempted with a non-NMSU address will not be processed; no response, email or otherwise, will be sent.
  7. If you are needing equipment beyond what is listed as part of the room's usual inventory, please mention briefly in the "Other". Email the Instructional Media Production Facility any additional equipment details.

First Name of Reservation Contact
Last Name of Reservation Contact
For added security, only NMSU email addresses will be accepted for this form.
Email address of Contact
NMSU Office telephone number
Additional phone number (mobile, etc.)
Requested Location
Type of meeting/event
Recurring?
Start Date (format: mm/dd/yyyy)
Day(s)
End Date (format: mm/dd/yyyy)
Course Name/number
Section #
Other (additional information)
Name(s) of additional contact
(if applicable)
(pls. indicate here if this is a change
to an existing reservation)
Start Time (format: 0930)
End Time (format: 0930)
start: click in button if "pm"
end: click in button if "pm"

  1. The point of this and other CHSS facility forms is to prepare all facility staff for anticipated assistance requests by instructors. If you choose not to submit a completed form for each request, neither the College nor the Media Resource Center can be fully able to plan for your expected needs.
  2. When you submit this form for scheduling, you are, in particular, acknowledging the rated room capacity of the space you are requesting to reserve. If the attendance exceeds the rated capacity, the fire marshall may choose to intervene. Any groups in excess of the room capacity (i.e. the larger classrooms) must be scheduled for locations outside of the Health and Social Services building. You will need to complete any such requests with the building monitors for those other locations.

Links - Information that be can useful in the verification of class scheduling, room rescheduling, etc.
Rexel V. F. Suba, Director of Instructional Media,
The College of Health & Social Services
New Mexico State University
P.O. Box 30001, MSC 3446
Las Cruces, New Mexico 88003
Email: chssmrc@nmsu.edu
Telephone: 575.646.4388
Facsimile: 575.646.6166