NMSU Policy Manual
October 22, 2007
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Annual revisions of this manual will be placed on NMSU’s website, with an official annual copy housed in the University Library. Revisions to this manual will be approved by the Administrative Council and other bodies as appropriate. Notification of revision will be made through ABCD communication and include a summary of significant revisions made throughout the year. Annually, the Board of Regents will be asked to ratify revisions to the manual. Revisions may be implemented prior to obtaining ratification of the Board of Regents. However, such revisions will not become permanent until such time as ratification by the Board of Regents has been obtained. Revisions requiring immediate consideration by the Board of Regents may be submitted throughout the year. This manual is available on-line at http://www.nmsu.edu/manual/ .
Other than those provisions of this manual incorporated into faculty contracts, the provisions contained in this manual do not create any type of contract, implied or otherwise, between the Regents of New Mexico State University and others; are intended to reflect general operating policies; and do not represent contractual commitments on the part of the university. The provisions of the manual, except those incorporated into faculty contracts, are illustrative and not all inclusive; are a unilateral expression of policy by New Mexico State University; and may be unilaterally changed, amended or revoked by the university with or without notice.
On October 22, 2007, the Board of Regents ratified additions and revisions to the Policy Manual, as listed below:
| 1.05.10 | Board of Regents Bylaws [Revised] | |
| 1.20 | Gender Equity Policy and Statement of Principles [New policy] | |
| 2.11 | Auditors, Internal - Office of Audit Services [Replaces current policy in its entirety] | |
| 5.06.30 | Administrative Review of Department Heads or Community College Equivalent and Community College Division Deans or Heads [Revised] | |
| 5.87.6 | Persistent Teaching Deficiencies [Revised to incorporate gender neutral language] | |
| 5-88-5.91 | Promotion [Notice that Sections 5.88, 5.90, and 5.91 will be replaced in their entirety by Sections 5.90.1 through 5.90.7 effective August 1, 2008] | |
| 6.70 | Grade Reports [New policy] | |
| 6.75 | Honorary Degrees [Revised] | |
| 7.03 | Deferred Compensation (457 Program) [Revised] | |
| 7.05 | Educational Opportunities for Employees and Their Families [Revised “Dependent Children Reduced Tuition Program” and “Recognition of Employees Earning Degrees”sections] | |
| 7.09 | Health Care Spending Account Policy [Revised language regarding enrollment dates] | |
| 7.15 | Insurance [Revised to be consistent with Article 15 of the Agreement between NMSU and AFSCME, adds new language to dental plan, and clarifies policies and procedures] | |
| 7.20.85 | Leaves – Leaves Without Pay [Revised to clarify language in existing policy manual] | |
| 7.23 | New Employee Orientation [Revised to reflect how new employees may review information] | |
| 7.26 | Retirement, Educational [Provides for Alternative Retirement Plan and changes retiree golf benefits] | |
| 7.27 | Re-Employment of Retirees. [Revised to clarify policy and procedures for re-employment] | |
| 8.15 | Compensation. [Revised to add Nonexempt Employees Wage Increases to be consistent with Article 14, Section 2J of the Agreement between NMSU and AFSCME] | |
| 8.15.05 | Multi-lingual Pay. [New policy] | |
| 8.20 | Compensatory Time, Overtime, Holiday Pay [Revised to be consistent with Article 17, Section 8 of the Agreement between NMSU and AFSCME] | |
| 8.20.05 | On-call Pay. [New policy] | |
| 8.20.10 | Call-back Pay [New policy] | |
| App. 1-C | Organizational Chart [Revised to reflect organization as of October 1, 2007] | |
| App. 1-D | Constitution of the Faculty Senate [Revised Art. III, Section A to clarify Faculty Senate apportionment] | |
| App. 1-F | Councils, Boards and Committees [Revised to reflect current councils, boards and committees] |
Throughout the Policy Manual, sections were revised to update title changes, department name changes and locations, name changes of other related entities, and to make the Tables of Contents and the Index correspond to the above revisions.
TABLE OF CONTENTS
INTRODUCTION AND MISSION STATEMENT
CHAPTER 1
Governance, Authority, Organizational Structure, and Policy Changes
CHAPTER 2
General Operating Policies
CHAPTER 3
Codes of Conduct, Permissible Activities
CHAPTER 4
Human Resources - General Policies
CHAPTER 5
Faculty Policies
CHAPTER 6
Academic - Related Policies
CHAPTER 7
Benefits
CHAPTER 8
Staff Policies
CHAPTER 9
Facilities and Services
[Please note: Chapters 2 through 7 are considered a part of the terms of all faculty contracts.]
Summary of Changes to 2007 Policy Manual
Red-lined version showing changes to the Policy Manual ratified by the Board of Regents on October 22, 2007
INTRODUCTION AND MISSION STATEMENT
CHAPTER 1
Governance, Authority, Organizational Structure, and Policy Changes
CHAPTER 2
General Operating Policies
CHAPTER 3
Codes of Conduct, Permissible Activities
CHAPTER 4
Human Resources - General Policies
CHAPTER 5
Faculty Policies
CHAPTER 6
Academic - Related Policies
CHAPTER 7
Benefits
CHAPTER 8
Staff Policies
CHAPTER 9
Facilities and Services