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UNIVERSITY SAFETY COMMITTEE
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Date
October 20
, 2004 

Next Meeting

MEMBERS PRESENT:  Katrina Doolittle, Linda Perez, David Shearer, Jacki Griffin, Tom Reichardt, Jose Gamon,  Leigh DeRoos and Alex Barreras

GUESTS: Derrik Wootton, Barbara Hunter, Clint Loest, Gregory Block, Kristen Grow

The regular Safety Committee Meeting was called to order at 3:45 P.M. by Katrina Doolittle, Chair.  The minutes of the previous meeting were unanimously approved.  Katrina announced that the meeting would be oriented to presentations and discussion.  The goal is to highlight successful Departmental safety programs implemented at NMSU.   Departmental safety folks throughout the campus were invited to attend.

OLD BUSINESS:

1.    Fall Safety Events

a.    Katrina Doolittle discussed the building fire drills and evacuation that took place on September 7-9, 2004.  Garcia Annex, Goddard Hall, Business Complex and NMDA were evacuated in about three minutes from the initial alarm or telephone notice.  NMDA  was evacuated using only the first Alert Telephone System and it went well.

b.    The Facility Safety Fair was a big success.  It was located on the intramural field in close proximity to OFS and Housing Warehouse.  There was a good turnout of facilities personnel and safety folks from all over campus.  The vendors were satisfied and everyone liked the location.

NEW BUSINESS:

1.  Recognition of Safety Excellence

Katrina presented Jose Gamon with a certificate and recognized his outstanding support of campus safety.  Jose coordinated the facilities Safety Fair for the third year and it just continues to improve every year. 

Nutrition Lab Safety presentation by Clint Loest, Animal & Range Sciences

a.    Dr. Loest presented Animal & Range Sciences safety regulations and standard procedures that he implemented in the Nutrition lab which is used as a core facility for the department.   Clint Loest shared information on the lab as he found it when he came to work at NMSU in 2001and how much it has improved.   He has enforced safety training for personal working in the lab and special fees to ensure that folks clean up after they work in the area.  The Department has agreed to a $50 per hour  fee, up to $200, charged to the user if Nutrition lab technicians have to clean up the lab The funds generated from these fees are used to support Nutrition lab operations.  It has taken two years to get the process in place and he hopes that it continues to improve.

b.  Committee members commented positively on the proactive efforts and were particularly interested in the creative enforcement strategy involving lab clean up fees.

3.  Annual Safety Seminar overview presentation by Linda Perez, Biology

a.    Ms. Perez distributed a copy of the safety presentation provided to the Biology department.  She conducts this training annually and the Department Head makes it mandatory for all employees.  The annual training meets OSHA’s requirement for refresher safety training for laboratories.  Linda stated that the department received a citation from OSHA prior to her arrival and she includes this information as well as other incidents that should be prevented.  

b.    Katrina recognized Linda Perez for instituting the first formal safety training at NMSU.

4.    “Wellness Wednesday” Health & Safety Fair brief by Katrina Doolittle, EH&S 

a. Katrina stated that “Wellness Wednesday” is being coordinated by Lori McKee, Student Health Center, and will be held in Corbett Center on December 1, 2004.  This Health & Safety Fair is to improve knowledge of wellness opportunities that are available with the University and the Las Cruces community.  There will be 500 t-shirts given away and a campus walk that is scheduled during the lunch hour.  They are expecting a larger number of vendors including actual nutrition evaluations and health screening. 

 5.  Hand Washing for Life presented by Kristen Grow '

a. Kristen is a senior in Health Sciences conducting an internship with EH&S.  Kristin developed a large poster display and a demonstration and video to promote hand washing as the number one method to prevent illness.  She stated that washing your hands frequently is extremely important because of the microorganisms and viruses that we can transmit to ourselves and others.  She stated that a more expanded version of this display will be used at the upcoming Wellness Fair. 

Old Business:   

1. Emergency Notification System brief update by Katrina Doolittle

a. Katrina distributed a Central Administration Response Team (C.A.R.T). Activation Flowchart and described the University procedure that would activate the CART.  She also provided an overview of the existing Emergency Notification System stating that the telephone network has limitations; it takes 1 hour and 20 minutes to call over 7000 campus phones.  In some instances, it would be very important to get information out to the community faster.  Katrina stated that they will try to reimplement complementary systems to augment the phone notification.  These elementary systems could include a radio based system, outdoor speakers or possibly indoor PA systems.  This effort is continuing and Environmental Health & Safety, Police, Fire and ICT are involved.

Other Business:

1. Safety Incidents/Issues:

a.  Linda Perez s describe a recent situation involving students on a field trip that had taken two University vans.  The vans became separated and radio communications were not effective.   The Sheriffs Department  and the Biology Department Head were informed and involved in the search. It turned out that the vans were located close to each other but could not connect visually either.  The Biology Department has developed very detailed procedures to ensure all field trips have specific lists of participants with emergency contacts, routes and maps, assembling locations, additional means of communication, extra supplies.  This is a unique “safety” opportunity for Departments that conduct field work or remote instruction activities..

b.  Jose Gamon asked if bicycles were allowed on sidewalks and Katrina stated that they are permitted as  long as they are being careful around pedestrians.  Jose mentioned that the new scooters and other types of motorized devices may pose safety concerns for the walkways.  Katrina stated that the Police Department noted that scooters of the low range horsepower are exempt from vehicle rules and regulations, however, the University may institute a policy if needed. 

There being no further business, the meeting was adjourned at 5:00 P.M.  The Safety Committee will meet Wednesday, February 23, 2005 in Genesis B, Room 102, Safety Training Facility, from 3:30 pm - 5:00 pm.

Copies sent to 

Abernethy, Michael             Long, Richard                   Barreras, Alex                      Marrujo, Jaime
Block, Greg                        Parten, Douglas                 Cabot, Louis                        Pennise, Chris
Fedak, Joe                          Perez, Linda                     Leigh LeRoos                       Reichardt, Thomas
Barreras, Alex                     Rhodes, Robert                Gamon, Jose                         Smith, Darrell
Griffin, Jacki                        Woods, Benjamin             Hills, Richard                        EH&S    Staff

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Contact Information 
 Environmental Health& Safety: MSC-3578, P.O. Box 30001, Academic Research Bldg. C, Rm. 109
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    Training Office: Academic Research Unit C, rm110 (see map ), 
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    This page was last updated on 08/22/2008