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May 24, 2006

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MEMBERS PRESENT: Katrina Doolittle, David Shearer, Jaime Chavez, Jaime Marrujo, Angela Velasco, Chris Pennise, Jose Gamon, Greg Block, and Richard Long

The regular Safety Committee Meeting was called to order at 3:35 P.M. by Katrina Doolittle, Chair. Minutes from February 22, 2006 were unanimously approved.


1. Update on Smoking Policy

a. Katrina Doolittle stated that Administrative Council accepted the Smoking Policy on May 9, 2006 and is now in effect. David Shearer stated that the Policy can be found on the Environmental Health & Safety Web site.

b. Katrina read some suggestions that were incorporated into the smoking policy; stating that if there is a conflict in determining reasonable distance or location EH&S will assist.

c. Jaime Chavez asked what was being done in regards to Pan Am Center events & smoking area just outside building. Katrina referred to Section B of the smoking policy reading that "unless it is a specifically designated smoking area".

d. David has submitted work orders to Office of Facilities & Services for smoking receptacles to be moved and EH&S is waiting for Planning and Construction to finalize signage policy before window decals can be printed for all buildings.

2. Pets on Campus

a. Katrina stated that all pets should be on a leash and that service dogs are the only ones allowed in buildings. She stated that for sanitary and health reasons dogs are not allowed in public posted areas.

b. David Shearer asked if Police are allowed to issue citations for dogs not on a leash or dogs that are in unallowable posted public places. Jaime Chavez stated that in enforcing the no leash law and issuing a citation they have to refer to the county ordinance public nuisance law that states; "if you're creating an environment or action that another individual cannot enjoy public property then you are creating a public nuisance". Jaime Chavez stated that if dogs are seen on NMSU campus in posted public areas they should be reported to a supervisor and if they don't abide by the posted instructions, then report to Human Resources stating that Police should be the last alternative.

3. Building Monitor Training

a. Katrina asked David Shearer for his help in setting up training for building monitors and contact Rich MacRorie from Office of Facilities & Services (OFS) for assistance. She stated that the training should be open to anyone, but the focus should be on the building monitors getting information and formalizing responsibilities. She stated that not all building monitors have the same duties throughout campus.

4. Emergency Planning Efforts (Katrina Doolittle)

a. Currently they are working on two planning efforts on campus. The first effort involves Katrina Doolittle, Environmental Health & Safety, Darrell Smith, Fire Department, and Jaime Chavez, Police Department in developing Overarching Emergency Plan. They are reviewing the emergency responses that the campus has had in the recent past. The group is trying to establish crisis managements processes, organizational roles, and consequence management that occur in response to a large incident. The main focus is on developing plans that will be shared throughout campus. The group will be kept small until they have something drafted. Part of the goal is to encompass volunteers from campus so that they can have a much larger group of trained resource personnel and be able to go state wide in these planning efforts.

b. Second area of planning is for Communicable Disease Preparedness. Katrina stated that this is in response to the national pandemic preparedness guidelines released in 2006. Katrina received a letter from the Secretary of Education addressed to President Martin that states that Universities are a small special center of community life and are at a higher risk of contracting communicable diseases. The Communicable Disease Planning Committee that will be working on planning consists of Auxiliary Operations, Campus Dining Services, Housing, Student & Employee Health Centers, Department of Fire & Emergency Services, Environmental Health & Safety, Police, Facilities Operations, Information & Technology Services, University Communication & Marketing Services, International Programs, Office of the Provost, Office of Vice Provost for Research & Graduate Studies, Human Resources, Purchasing & Risk Management, College of Health & Social Services, School of Nursing, New Mexico Department of Agriculture, Student Services, DACC Health & Public Services and Human & Physical Resources. If it is a large epidemic or pandemic it will affect most if not all areas.

c. Angela Velasco asked what role Human Resources will play in these plans. Katrina stated that one of the big tasks will be establishing policy for international travel, telecommuting (working from home) and social distancing.

5. Bicycles, Skateboards and Small Motorized Vehicles on Sidewalks

a. Jaime Chavez stated that there is a shared use of sidewalks. Skateboards are allowed if they are being used for convenience but not for performing acrobats/tricks. He stated that the shared use is working well and that they are continuing to promote it. He stated that they have not had severe collisions within the last 10 years with the shared use on sidewalks, further stating that it is unfortunate that there are no safe bike paths on campus or in the Dona Ana County.

b. Jaime Marrujo asked what was done to bicycles left abandoned. Jaime Chavez stated that they are taken by Police department and after trying to find ownership and storing them for a period of time they are auctioned.

c. It was asked if there was a written statement, policy or guidelines regarding the shared use of sidewalks. Jaime Chavez stated that a memo was distributed to this effect.

d. Jaime Chavez stated that they allow motorized vehicles that operate at less than 150 CC to travel on sidewalks.

e. Vehicular traffic was identified as a more serious hazard for shared use of sidewalks. Individuals allowed to operate NMSU vehicles may abuse the privilege of being able to park on the International Mall for maintenance or for attending meetings, cashing checks, purchase of a meal, etc....., therefore the Police Department is fighting this on the International Mall Jaime Chavez stated.

Katrina stated that this appeared to be more a safety concern and asked what should be done in regards to the abuse of vehicles on the international mall. The committee suggested a memo be sent to V.P. Ben Woods stating that the Safety Committee has concluded that there is a potential pedestrian hazard in vehicular shared use of the International Mall and that the amount of abuse for personal business should be reduced.

Suggestion; supervisors should take a more active role in limiting misuse, possibly through the use of a placarding system which shows that the vehicle has a legitimate business at that location, positioning parking barriers at strategic locations and limit UPS, FedEx, DHL, vendor delivery trucks to roadway prohibiting them from using the International Mall.

Richard Long made a motion to send VP Ben Woods a memo stating the Safety Committees concerns related to the International Mall, with recommendations. David Shearer seconded the motion, which was passed unanimously.


There being no further business, the meeting was adjourned at 4:55 P.M.

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