Throneberry, Lori McKee, Darrell Smith, Katrina Doolittle, John Balog, Stephen
Lopez, Jose Gamon, Teresa Bergin, Mary Jaspers, Gladys DeNecochea, Augstin Diaz,
Larry Olsen, Angela Arvizo
New members: Julie Weber, Mike O’Larey,
Assistant Athletics Director, Nancy Baptiste, Director for Myrna’s Children’s
Village, Teresa Brobeck, Coll Assoc Proffesor for Speech and Hearing Center
Palmer, Benjamin Diven, Ruben Torrez, Leigh DeRoos, Mary Benanti, Karl Hill,
Michael Abernethy, Jeff Witte, David Pearse, Nellie Quezada-Aragon, Susan
The meeting began at 3:03 PM.
Meeting convened with 14 regular members, 4 new
members were present representing, Housing, Athletics, Myrna’s Children’s
Village, Speech and Hearing Clinic
Data management was
identified as a concern as we expand this planning campus wide. Also, it was
noted that policies need to accommodate the academic operations as well as
support functions. Access to the data must be interactive and comprehensive in
order to maximize data usefulness.
K. Doolittle requested
committee comments on the CoOP template in advance of requesting all NMSU
departments to complete the template.
L. McKee pointed out the
need to account for interdepartmental overlap between certain plans. The
example cited was in her own plan that must account for custodial personnel
assigned to the UHC and this should be reflected in the OFS custodial plan as
well. She further remarked that smaller groups can test this concept to learn
of and address any apparent inconsistencies.
K. Doolittle and L. McKee
then suggested that the communicable disease response checklist is just one
component of the “all-hazards plan”. The idea is to establish a robust plan
that distinguishes between the basic responses that are a part of all hazards
and but also includes information on specific events. The suggestion is to add
sub-sections to Section J of the plan template to specify the respective hazards
and unique response criteria, i.e., J-1 could be a communicable disease event,
J-2 would be a fire, J-3 would be a bomb threat, J-4 would be a weather
emergency, J-5 would be an active shooter, and J-6 would be an extended power
outage. S. Lopez commented that recognizing and accounting for
interdependencies are critical, for example during a power outage. A poll of
those in attendance was unanimous in agreement on this point.
L. McKee stated that UHC
employs one radiation technician, so identifying three back-up persons is
problematic and suggested that others consider this possibility in their plans.
L. McKee commented that
owing to the inevitable changes in personnel and organizational structure the
system should be “update-able”. K. Doolittle suggested that we will need to
look for a software product or arrange support from ICT.
L. McKee noted that updated
contact information is a critical function regardless of what software system is
chosen. She asked Teresa to investigate activating any capabilities in the
Banner system to identify certain personnel “essential” that would generate a
list of personnel and their contact information. Teresa will inquire about
activating a “essential employee” tab and noted that this could be a separate
Banner query. Teresa noted that the “@nmsu.edu” was formally designated as the
primary email address at NMSU.
K. Doolittle asked for
additional comments (there were none) and asked that those in attendance have
their CoOP templates specific to Pandemic Flu planning ready for the June
meeting. She stated that the Provost and Sr. Vice President for Planning,
Physical Resources and University Relations want departments in the CDPC to
demonstrate the template for coop plan(s) before releasing to the rest of the
K. Doolittle then defined tasks
for the working groups.
identify funding sources both internal and external
Policy Working Group;
social distancing, and travel restrictions.
identify consumables and other necessary commodities.
Education & Awareness;
prepare materials specific to our target populations.
Working Group & members are
Financial Planning: L.
McKee, A. Throneberry, S. Grotevant
Policy: A. Diaz, G.
DeNochochea, M. Jaspers, A. Arvizo
Material Resources: M.
Abernethy, L. DeRoos, D. Shearer
Training & Education: T.
Bergin, J. Balog, N. Baptiste, J. Weber, R. Williams, K.Doolittle
K. Doolittle encouraged document
sharing among the working groups.
L. McKee reminded members that
CoOP plans for pandemic flu are to be submitted and collated in June. She also
noted that New Mexico is rather remote and not expected to be the initial site
of an outbreak.
J. Weber stated that student
housing does not expect to close during a pandemic flu.
L. McKee stated UHC/ Medical
Reserve personnel will attempt to support permanent campus residents & but if
they are overwhelmed they will rely on the community healthcare resources.
K. Doolittle state the goals of
policy deadline are to have drafts for Travel Restrictions and Social Distancing
completed by July or August. Training and education documents should be
available in September. L. McKee said it was essential to be able to use the
working group plans to obtain start up funds for initial purchases.
L. McKee noted that NM Dept of
Health has produced documents and handouts on panflu preparedness and that she
will promote influenza vaccination and immunizations during 007/2008 new student
S. Lopez remarked that a wireless
text messaging service is being set up for use campus wide. L. McKee noted that
the NMSU phone tree capability works well. K. Doolittle said she would re-send
the weblink hosting the instructions on how to construct the phone tree.
D. S. asked if the voicemail diode
can be altered in some way (a special way of flashing for instance) to indicate
an emergency message is on the voicemail. There were no remarks if this is
possible or not.
S. Lopez observed that southern
New Mexico is at the forefront of planning in the state and that on June 12th
& 13th there will be a test of the regional medical response to a
simulated hurricane event.
The committee scheduled the next
meeting for 9:00AM on Monday June 11. K. Doolittle will provide bagels and
L. McKee reminded everyone to
forward their CoOPs if they were not going to be present for the June meeting.
Working groups will meet independently.
The meeting adjourned at 4:06PM
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