Minutes (pdf format)
Randey Bamford, Connie DeBlieck, Amy Collins, Manuela
Quezada-Aragon, Katrina Doolittle, Lorin Gobble, Teresa Burgin, John Balog, Mike
O’Larey, Nancy Baptiste, Sidney Webb, Ronald Fisher
Pamela Schultz replaces Anne Hubbel as Faculty Senate
Angela Arvizo, Rene Yoder, Michael Abernethy, Albert
Parra, Lori McKee, Ida Baca, Stephen Lopez, Ronald Fisher, Joe Plamer; Benjamin
Diven; Darrell Smith; Jeff Witte; Hugo Vilchis; Carmen Gonzales; Tammy Anthony,
Julie Weber, Maureen Howard, Marry Simmons, Billy Dictson, Alfred Valdez
.The meeting began at 3:06
K. Doolittle asked attendees to introduce
themselves and thanked everyone for attending.
There were no comments or corrections and the
February 2009 meeting summary was unanimously accepted.
a) R. Yoder reported
that draft policies on telecommuting and state of emergency have been forwarded
to D. Stuart.
b) K. Doolittle polled
the committee for interest in scheduling an emergency response training session
by the Academy of Counter-Terrorist Education at Louisiana State University.
See item 3 of February 10 meeting summary for details. There was interest in
scheduling a session in mid February 2010. It was suggested that hospitals and
other local entities be invited, similar to the August tabletop exercise.
Doolittle will follow up with schedulers and provide a brief overview to CDPC so
that adequate registration of 20 persons can be committed for NMSU to host the
c) K. Doolittle asked
for CoOP plan updates. L. Gobble said the Office of the Controller has
sub-divided their plan and identified positions eligible for telecommuting.
d) K. Doolittle said
that the $10K equipment funding previously allocated for emergency software
purchase reverted because no software for electronic CoOP tracking is available
in that price range. She submitted request for funding type to be changed to
support IT customization of freeware developed by UC Berkley for use by other
universities. T. Burgin and R. Bamford will work to bring this to the PMO
committee to facilitate this capability quickly.
e) K. Doolittle
reminded the committee to encourage personnel to register at My NMSU for
Emergency Notification System alerts. Users are able to select which alerts
they wish to receive, i.e., main campus, community colleges or both.
a) K. Doolittle
reported on Monday’s tabletop exercise of the Central Administration Response
Team (CART). There were three scenarios; a fire in the music building, a bomb
threat during an event at Aggie Memorial Stadium, and a student fatality. She
distributed checklists for each type of scenario and templates for Emergency
Action Plan and CoOP template for CART. She distributed to CDPC the checklists
and noted they are sensitive and not intended to be widely distributed but are
Fire in a building:
A fire that does not destroy the building would interrupt use of the facility
until the cause was investigated and completion of cleanup and repairs.
ii. Bomb threat: K.
Doolittle said that, if a threat is deemed credible, the precise location of the
targeted area may not be identified or obvious and persons may be asked to look
around their immediate surroundings and report suspicious objects. During an
event in the stadium, notification may be by loudspeaker or scoreboard text
message. M. O’Larey recalled that a thunderstorm and high-winds during a
football game this season prompted an announcement advising fans in attendance
to evacuate Aggie Memorial and seek shelter.
iii. Active shooter:
there is no strict guidance, but to evacuate the vicinity (if possible) and to
follow directions of police officers on the scene.
K. Doolittle reminded everyone that the next
meeting would be on Tuesday June 9, 2009.
- NMDOH press release
on an outbreak of tularemia in Santa Fe county New Mexico. K. Doolittle
remarked that OF&S grounds personnel keep records on when and where they collect
dead animal carcasses on campus. R. Fisher said they bag the animals for
disposal (animals are buried). K. Doolittle remarked that tularemia is a
bacterium that is pathogenic to humans. J. Balog said that environmental
exposures to tularemia may be via aerosol or skin contact. He suggested that
persons should self-monitor for symptoms; a rash for skin contact or respiratory
There was no further discussion and the meeting
adjourned at 3:50 PM
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