How to Start a Student Organization




1.
REQUIREMENTS

2.
NECESSARY DOCUMENTS


3.
PRIVILEGES

4.
RESPONSIBILITIES

5.
ANNUAL REQUIREMENTS-Re-Charter Instructions

6.
ACTIVITES

7.
MISCELLANEOUS INFO




REQUIREMENTS:

MEMBERSHIP: Membership required is a minimum of ten students registered for the current semester at the main campus of NMSU.
   
ADVISOR: The organization is required to have at least one advisor who is a full time faculty or staff employee of NMSU.
OFFICERS: The officers of the organization must be full time students (graduate or undergraduate) registered for the current semester at the main campus of NMSU
BY-LAWS: By-Laws must be submitted and approved by Campus Activities. The format to follow in developing these By-Laws is available through the Department of Campus Activities.

 

Please be advised that once you have printed the charter paperwork, your signature will serve to certify the following:
A. All officers are registered full-time students at New Mexico State University Main Campus;
B. The organization has at least ten registered student members at New Mexico State University Main Campus;
C. All voting members are students at New Mexico State University;
D. NMSU chartered student organizations shall comply with applicable NMSU policies, including but not limited to the policy that prohibits discrimination on the basis of age, ancestry, color, mental or physical disability, gender, serious medical condition, national origin, race, religion, sexual orientation, gender identify, spousal affiliation, protected veteran status, or genetic information, except as sanctioned by law;
E. The organization will adhere to campus rules and regulations.

 



TO BEGIN THE CHARTER PAPERWORKclick here


This information once submitted will be reviewed by the Director of Campus Activites to verify the documents are in compliance with the Administrative Policies and Procedures of New Mexico State University. When it has been signed by the Director, it will be forwarded to the Dean of Students for final recognition. The organization president will be notified when the charter has been granted.




PRIVILEGES OF CHARTERED STUDENT ORGANIZATIONS:

When a student organization becomes chartered by New Mexico State University, it shall be accorded the following privileges:


ADMINISTRATIVE REVIEW PROCESS

1. Officers and members of student organizations are expected to know and abide by all responsibilities for student organizations and for students in general. Failure to uphold these responsibilities may result in an administrative review and subsequent summary action and/or, in cases where Code of Conduct violations are alleged, may be referred to the Office of Student Judicial Services.
2. Administrative review will include a request for written statements by involved parties and/or interviews. The review shall be conducted by the Director of Campus Activities or designee, with action rendered based on information available.
3.

The organization may request a review of the action by submitting a written statement to the Dean of Students within three days of notification of action. The Dean of Students decision is final and shall be rendered within 10 business days of receipt of the request.

4. Occurrences that result in any summary action may be referred to the Office of Student Judicial Services for investigation, as the administrative review process does not replace the judicial process.
5.

Summary action may include, but is not limited to:

(a) Letter of finding of no fault-indicates organization did not fail to uphold responsibilities as alleged. This letter becomes part of the organization's permanent file in the Campus Activities office.

(b) Letter of reprimand-indicates failure to uphold responsibilities, though not of a serious nature and constitutes a warning to the organization against future occurrences. This letter becomes part of the organization's permanent file in the Campus Activities Office.

(c) Suspension of privilege-indicates failure to uphold responsibilities of a more serious and/or repeated nature and suspends specified privileges for at least one semester. This letter becomes part of the organization's permanent file in the Campus Activities Office.  

(d) Inactive status-indicates failure to uphold responsibilities of a severe nature or repeated occurrences, suspension of the charter and all activity as a student organization for at least one semester. This letter becomes part of the organization's permanent file in the Campus Activities Office.  

(e) Revocation of charter-indicates a failure to uphold responsibilities of a severe and/or repeated nature or that could result in civil or criminal charges. The revocation of charter action will be automatically reviewed by the Vice President for Student Affairs and Enrollment Management.  This letter becomes part of the organization's permanent file in the Campus Activities Office.

6.

Requests for reinstatement of privileges and/or charter will be considered, providing documentation of corrective action taken is provided. Request should be submitted in writing to the Director of Campus Activities.

7.

Additions to or changes in policy will be communicated through the SOAP list serve, organization mailboxes, and direct mailing to the President.


RE-CHARTER PAPERWORK

Each organization is re-chartered on yearly basis during September of the current Academic Year. The Campus Activities office will send a notification e-mail to the president and the advisor(s) reminding them that the charter will expire soon.  The organization will need to submit:

Re-charter From

Member List (Total)

Leader Responsibility Form

Activity Summary Form

Upon verification that the officers are currently registered full time students on the Main Campus, at least ten of the members are currently registered students on the Main Campus and all advisors are full time employees of NMSU, the charter will be renewed for another year.  In the case where an organization has two elections a year, officer’s change for any reason, or change advisors, the Organization Addendum Paperwork must be submitted.


Click here to RE-CHARTER.


MISCELLANEOUS INFORMATION:

All forms and by-laws must be TYPED. All the documents should be submitted together. It may be necessary to schedule a meeting(s) with the Director of Campus Activities if there are questions about any of the forms or the by-laws. The time involved to complete the chartering process will vary. If you have special concerns about the time frame for the chartering process, please make those known to the Director of Campus Activities.

Choose the type of the organization from the following list: