- What account code should we use for
If the software purchased requires technical assistance (service)
either to install or modify or if upgrades are issued automatically,
then account code 766100
should be used.
If the software purchased is over-the-counter software that
does not require technical assistance to install, and in order
to modify or upgrade, you would need to buy a modification or
a new version, then account code 731100
should be used.
- What if I have a question regarding
a transaction posted to my fund?
Transaction backup documentation can be obtained by submitting
for Supporting Documentation" form to Financial Information
Processing. Routing these forms through your fiscal monitor
is not necessary.
- What is the difference between Account
Code 754xxx and 744xxx?
Account Code 754xxx
should be used when a service was required (often parts, labor
and tax are included on the invoice) by the Vendor. Account
Code 744xxx should
be used when repair and maintenance parts are being purchased
by the department with the intent of performing the repairs
- I received a check and I am not sure
what it is for, what should I do with it?
Checks received as payment for restricted grants or contracts
should be delivered as soon as received to Sponsored Projects
Accounting with all correspondence that was received with the
check (i.e. account # reference, contract # reference, letter,
etc.) Checks received related to a gift or an endowment account
should be delivered to the Advancement Services Office in Dove
Hall as soon as received. If the check is for an unrestricted
purpose a deposit slip should be completed by you or your department
office and delivered to the cashiers in the Education Services
Building for deposit as soon as possible after receipt. If you
are unsure where the check should be deposited and have done
some research as to what it is for, you can contact your Fiscal
Monitor for guidance on how to deposit.
- Where do I get New Account Request Forms
or Journal Voucher Forms and is there a charge?
They are available from the Business
and Finance Home Page. There is no charge.
- Where is your office located and what
are your hours of operation?
Accounting and Financial Reporting
is in Room 18 Hadley Hall which is located downstairs on the
south side of the building. Our hours of operation are 8:00
a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m. Our main office
number is (505) 646-1514. Our fax number is (505) 646-3900.
Still Have Questions?
We welcome any suggestions or questions you feel would be important
to include in one of our updates.