1.01 Name: The name of this organization is the New Mexico Border Health Council,  hereafter known as the Organization.

1.02 Location: The principal office of the New Mexico Border Health Council will be in Las  Cruces, Doña Ana County, New Mexico.

2.01 General Membership: Shall consist of all persons indicating a professional or personal  interest in the Mission of the Organization and who
        confirm in writing their desire for  membership.

2.02 Associate Members: Shall consist of all persons indicating a professional or personal  interest in the Organization, are not permanent residents of
        the state of New Mexico, and  confirm in writing their desire for membership.  Associate members shall be non-voting  members of the General
        Membership.

2.03 Resignations: Any member may resign by filing a resignation, in writing, with the  Secretary.

3.01 Meetings: There will be one annual meeting of the General Membership, to be held in December of each calendar year on the date and at the
        place and hour designated by the Executive Committee.

3.02 Special Meetings: Special meetings of the Organization may be called and convened by  the Chairperson or a majority of the Executive
        Committee.

3.03 Place of Meeting: Any place within the state of New Mexico may be designated as the  place of meeting of any annual or special meeting of the
        members.

3.04 Quorum: Those in attendance at all general membership meetings shall constitute a  quorum for such meetings.

4.01 Membership: Shall consist of not more than 13 members.  The Executive Committee (EC) shall appoint all members of the Advisory Council.
        The EC will seek nominations from the respective County Manager, local elected officials, the General Membership and the BHO Director.
        Members will be appointed for a term of two years and may be re-appointed for additional terms.

4.02 Geographic Membership Representation:  The Advisory Council shall include at least one representative from each of the following counties:
        Dona Ana, Grant, Hidalgo, Luna, Otero, Sierra, Chaves, Eddy, and Lea.  Also, three at-large members from the six-county border area and one
        at-large member from the three non-border county area.

4.03 Ex-Officio Members: Shall include the Director of the Border Health Office and the Directors of Public Health Districts III & IV or their
        designees; staff representatives of the local offices of the New Mexico United States Senators, and of the United States Congressmen from the 2nd
        Congressional District.  Ex-Officio members shall serve as non-voting members.

4.04 Meeting Attendance: Any member absent from two consecutive regular meetings of  the Advisory Council or Executive Committee without
        adequate written explanation to  the Chairperson will be reassigned to the General Membership and shall be so notified by  the Secretary.

4.05 Regular Meetings: The Advisory Council shall meet quarterly.

4.06 Special Meetings: The Chairperson or the Director of the Border Health Office may call special meetings of the Advisory Council.

4.07 Quorum: A majority of the Advisory Council shall constitute a quorum.

5.01 Officers: The officers of the Organization shall be a Chairperson, a Vice-Chairperson, and a Secretary.

5.02 Chairperson: It shall be the duty of the Chairperson to preside at all meetings, to enforce the guidelines of the Organization, and perform such
        other duties as may be prescribed by these guidelines or the Advisory Council.  The Chairperson shall serve as Chair of the Executive Committee
        and as the primary representative of the Organization.

5.03 Vice-Chairperson: It shall be the duty of the Vice-Chairperson to assist the Chairperson  in the discharge of his or her duties, as the Chairperson
        may request.  In the absence of  the Chairperson, the Vice-Chairperson will perform the duties of the Chairperson.

5.04 Secretary: It shall be the duty of the Secretary to maintain records of the Organizations  proceedings and resolutions; to issue notice of meetings;
        and to perform, in general,  functions commonly identified with such office.  The Secretary shall ensure that minutes  of meetings are distributed at
        least one week prior to the next Organization meeting.

5.05 Election and Term of Office: The Advisory Council shall elect the Officers, as designated of the organization at the annual meeting.  The
        Chairperson shall be elected during the even years, for a term of two years.  The Vice-Chairperson shall be elected during the odd years, for a term
        of two years.  The Secretary shall be elected during the even years, for a term of two years.

5.06 Vacancy: In case of a vacancy in an office, the Chairperson may appoint a replacement until the next Annual Meeting.

5.07 Term Date: Officers shall take office in January following the Annual Meeting.

6.01 The Advisory Council may establish ad hoc or standing committees to accomplish the goals and responsibilities of the Organization.

6.02 Executive Committee: The Executive Committee shall consist of the Officers identified   in 5.01.  The Committee shall meet at least quarterly.

6.03 Committee Chairs: The Chairperson may appoint committee chairpersons from members of the Advisory Council or from the membership of the
        committee.

7.01 The Fiscal Year of the Organization shall be July 1st to June 30th.

8.01 Proposed amendments to these guidelines shall be approved by a majority of the Executive Committee.

        Robert's Rules of Order, Revised shall be the authority in all questions and procedures  not covered by these guidelines.
 
 

                                                                                                                                 /S/
APPROVED: November 5, 1998                                                       ___________________________
                                                                                                           Valecia Gavin, BHC Secretary

                                                                                                                                /S/
REVIEWED:  November 5, 1998
                                                                                                           ___________________________
                                                                                                           Daniel M. Reyna, BHO Director
 
 

                     EXECUTIVE COMMITTEE (OFFICERS):

                     Position                                    Geographic Designation

                     Chairperson                                District III

                     Vice-Chairperson                        None

                     Secretary                                    District III
 

                    ADVISORY COUNCIL (Including Officers):
 

                     Dona Ana County                       Required

                     Grant County                              Required

                     Hidalgo                                       Required

                     Luna                                           Required

                     Otero                                          Required

                     Sierra                                          Required

                     Chaves                                        Required

                     Eddy                                            Required

                     Lea                                              Required

                     At-Large                                      District III

                     At-Large                                      District III

                     At-Large                                      District III

                     At-Large                                      Chaves, Eddy or Lea