Business Procedures Manual

Business Procedures Manual - PDF Revised 12/15/2011

Business Procedures Manual - Word Revised 12/15/2011

Forms

• Administration and Finance Form Page
• Human Resource Services Form Page

Shortcuts

• Unallowable and Restricted Purchases
• Maximum Allowable Per Diem Rates(5C-1)
• Per Diem Table Table Showing Partial Day and Travel Outside U.S. Rates(5C-2)
• Individual Meal Costs Included in Per Diem (5C-3)
• Reimbursement Voucher Instruction Box - General Information(5C-4)
• Reimbursement Voucher Instruction Box - Statement of Per Diem (5C-5)
• Reimbursement Voucher Instruction Box - Team Travel General Information (5C-6)
• Reimbursement Voucher Instruction Box - Team Travel Statement of Per Diem (5C-7)
• Report of New Mexico Governmental Gross Receipts Tax Form
• Invoicing: Invoice Instruction Box (8-1)
• Request to Bill Student Instruction Box (8-2)
• Authorization Memo Instruction Box (8-3)

Appendices

• Capital Asset Guide

  This Capital Asset Guide is presented for the benefit of New Mexico State University’s accounting and business managers, the Office of Facilities and Services, external and internal auditors and the University’s customers and peers. It spells out the University's guidelines regarding capital assets.

• General Cash Safeguarding Manual

The purpose of this manual is to provide all NMSU departments who may receive cash in any form with a series of guidelines and procedures that will help to ensure the proper safeguarding of assets, for the protection of the employees involved in cash-handling, their departments, and NMSU as a whole.

• Internal Service Center Procedures

The purpose of the Service Center Procedures is to provide guidance on operating and setting rates for providing goods/services within the University.

• Policy on Signature Approval for Routine Business Transactions
• Signature Authority Table

The purpose of this policy is to define minimum requirements for signature approval, whether electronic or manual.

• Frequently Used Round-Trip Mileage Figures

This document is a listing of round trip mileage to cities in New Mexico, Arizona, California, Texas and other major cities for the purpose of business mileage reimbursement on personal vehicles.

• Domestic Destination Rates (10/01/2011)

Federal per diem rates for the purpose of business travel reimbursement.

• Foreign High Cost Destination Rates (10/01/11)

Federal per diem rates for the purpose of business travel reimbursement.