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New Mexico State University

Process Summary

Reviewed by University Administrative Council Feb. 9, Feb. 23 and March 9.

FY11 NMSU-Las Cruces I&G Budget Recommendation Process

1. Core Criteria to Direct Budget Decisions

  1. Protect strategic priorities in instruction, research, and outreach
  2. Preserve core programs and functions
  3. Maintain academic quality

2. Strategies for Meeting Core Criteria

  1. Prioritize resource allocation rather than apply “across-the-board” cuts
  2. Share reduction impact across multiple sources: central reductions and departmental reductions
  3. Identify and secure new revenue sources
  4. Encourage full involvement of colleges and units in building budget plan
  5. Ensure input from impacted units
  6. Reserve and allocate resources to advance strategic priorities

3. Roles

  1. Budget Office: will provide budget reduction targets for both central and departmental reductions; in conjunction with EVP, provide internal and peer benchmark operating/performance data to help address budget targets; best practices information for how to approach cut
  2. Deans and Vice Presidents: will develop budget reduction/reallocation proposals on three-tier contingency reduction levels, based upon established reduction targets
  3. EVP/Provost: will review and rank all Academic proposals; SVP BFHR will review and rank all administrative proposals.
  4. EVP/Provost and SVP BFHR: will make preliminary recommendations to the University Budget Committee
  5. University Budget Committee: will review preliminary recommendations; hold hearings to address concerns; make advisory recommendation to President
  6. President: will present final recommendations to BOR

4. Possible Temporary Measures (looking for input)

  1. Use central nonrecurring funds to help “step down” impact of recurring cut in FY11, and address potential recovery of funding levels in FY12
  2. Extend position posting moratorium, while reserving opportunity for UBC review to advance strategic hiring
  3. Hold faculty and staff vacant position salary savings centrally
  4. Revert all I&G carry forward above a fixed percentage at 6/30/10

5. RPSP and Community Colleges will develop reduction/reallocation plans directly with EVP/Provost and SVP BFHR