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New Mexico State University
College of Health & Social Services
Instructional Media Production Facility

Large Format Presentation Output The CHSS Instructional Media Production Facility

The printing services provided by the Instructional Media Production Facility of the College of Health and Social Services are funded by the College. Therefore, this service is primarily for the benefit of the students, faculty and staff of the departments and projects of the College of Health and Social Services. Other projects and individuals outside of the College that wish to use this service for lower cost academic presentation output will need to first consult with the director and the Associate Dean for consideration.

Poster Templates in PowerPoint format
(Updated September 25, 2006)

These templates (to be in basic 4' X 4' or 4' X 8' formats) are intended to be used for large-format ("poster") printing. This service is for the benefit of the students, faculty and staff of the departments and projects of the College of Health and Social Services. However, each CHSS professor requiring posters will be the primary point of contact on any poster-related assignment, as per the CHSS Media Policy. Additionally, it is expected that professors have made arrangements for payment through their school/department or that students have been clearly informed that this is to be a student-borne expense. There is a charge for each poster. Please note these requests and assumptions:
Printing update...
  1. Please contact us no less than ten (10) full business days before you require delivery on any completed poster. In particular, please only expect that an agreement for work exists when you have actually discussed with an MRC staff person all of the particulars related to costs and dates for each project. Only certain staff are available to deal with poster output. If, based on our planning discussion, we agree to do your poster, we will establish the aforementioned costs and dates. If we are unable to do your poster, we will mention at least one other location that may be able to assist, but they will not necessarily be another NMSU location or facility.


  2. Templates in PowerPoint format are located below. The only sizes we are able to provide "ready-for-info", at this time, are the ones below.


  3. Please do not change the dimensions of the templates, particularly the almost-8-foot template. Your poster will be scaled up to (approx. 92" X 42" to accommodate the actual size of the display boards used at NMSU upon final printing. You may change colors, fonts, etc., but please do not alter the Page size of this single-side PowerPoint file. If the size is altered, at the very least, you will delay the delivery of your finished print. Note: the "blue squares" in the upper left and upper right corners of most templates are placeholders for logos; if you do not need an image in either area, please delete the relevant placeholder.


  4. Due to difficulties cause by PowerPoint's bugs, it is no longer possible to offer any PowerPoint-based work at the 42" X 72" size. You will have to use prepare your work in Adobe Illustrator or another program for this size. We can only be fairly sure of moderate success with PowerPoint-based templates at the sizes we offer. You will find that even commercial vendors such as Imagers.com have difficulties using PowerPoint and are quite clear on this point.


  5. Please only use standard Windows (TrueType) fonts, such as Georgia (instead of Times New Roman) or Arial. If you are unsure, please contact the MRC office at 646-4388 to get a list of suggested alternatives.


  6. It is assumed you, or someone on the team, are comfortable with PowerPoint. Meeting with Rex Suba and the MRC staff in the College of Health & Social Services is intended to clarify the process of preparing the poster for print and then print; it will not be a substitute for basic instruction in PowerPoint slide composition and manipulation. There are some resources in the MRC to look at and some online.


  7. You will be returning the completed file with a new name, not the name of the original template. In other words, you will save the template with a different name than it arrived, just in case you need to return to a pristine, unaltered file.


  8. You will be bringing the completed PowerPoint file and all associated/included files on a CD, CD-RW, DVD-ROM, DVD-RW, DVD+RW, USB flash/thumb drive, or other standard medium that will completely all of the related files for the content on the PowerPoint slide. This will include any source Excels file if you were including charts, etc., that were not directly created in PowerPoint. Please arrive understanding that, unless you have previously sent your files successfully, you must leave the media containing your poster file(s). Leave a complete listing of contact information (name, email addresses, phone numbers, times when you may be called, etc.) before you leave any materials for work.


  9. We appreciate your understanding that this is only a "drop-off" service, not one where you are able to wait and watch your output prepared. You will have a minimum of 36 hours "wait" before the completion of your output. Any redos that are due to errors found after the submission of the requested job will result in charges; the only free errors are those cause by our staff. Since no design work is completed for our staff, you will bear 100% of the responsibility over the content you prepare, from the correctly chosen templates to any production costs incurred as a result.


  10. Estimated costs can be discussed with you if the staff member who is going to actually output your file is present. Unless otherwise mentioned, posters created will be on heavyweight coated paper which may or may not be appropriate for heat lamination. Posters between 42" X 35" and 42" X 56" will be no less than $25.00/poster; posters between 42" X 56.5" and 42" X 72" will be no less than $35.00/poster; posters between 42" X 72.5" and 42" X 96" will be no less than $45.00/poster. (Prices as of October 2005).


  11. Payment must be made with a personal check, money order, or University account "index" number (provided by colleges or departments). Due to issues involving cash handling, we cannot take cash payments for poster output.


  12. Transport or mailing tubes are available at an extra cost.


  13. Because of PowerPoint's problems and quirks, please assume that any new rendition/version of your poster that is not based on a layout and design that was successfully printed out previously and is at the same previously exact size as the aforementioned successfully printed version must be redone, at its new size, from scratch.

The actual files
 You must first "save" these to your computer before you can alter them;
merely clicking on them to "open" or "view" will not result in an editable file

Rexel V. F. Suba, Director of Instructional Media,
The College of Health & Social Services
New Mexico State University
P.O. Box 30001, MSC 3446
Las Cruces, New Mexico 88003
Email: chssmrc@nmsu.edu
Telephone: 575.646.4388
Facsimile: 575.646.6166