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New Mexico State University

ViolationsProcurement Card Online Guide

Gross violation of NMSU policy may result in immediate card repossession, followed by appropriate Administrative action. A refresher training course will be offered, but not required for first non-compliances. Equipment over $1,000.00, travel or travel related expenses will be classified as an automatic violation.

Violation Type Violator First Non-Compliance Second Non-Compliance Third Non-Compliance Reviewer
Not approving in a timely manner (deadlining) Cardholder Report to Department Head and Dean/VP Report to Department Head and Dean/VP Charging Privileges Suspended Director of Procurement Services & Risk Management
Not approving in a timely manner (deadlining) Approver Report to Department Head and Dean/VP Report to Department Head and Dean/VP Approval Status Suspended Director of Procurement Services & Risk Management
**Purchase of Unallowable item Cardholder Report to Department Head and Dean/VP Charging Privileges Suspended N/A

Director of Procurement Services & Risk Management

**Unallowable item: A purchase declined/misused by monitor or reviewer, or found by Audit Services, pattern of material abuse.