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New Mexico State University
Office of the Registrar

Waitlisting FAQs for Faculty

What is a Registration Waitlist?

A registration waitlist is an electronic list of students who are waiting to register for a filled course. Students may sign up for this when they attempt to register for a section that has reached its capacity. The first student on the Registration Waitlist is notified via email when a space becomes available. This student then has 24 hours from when the email was sent to register for the section. If the student does not register for the section within the 24-hour time frame, they will be dropped from the registration waitlist for that section, and the next student on the list will be notified.

What does the department or the instructor need to do about the Registration Waitlist?

Departments and instructors don't need to do anything with the registration waitlist. It is handled electronically.

Can an instructor provide an override to a student even if a waitlist exists?

Yes, the Capacity override in Faculty Self Service or a signed add/drop slip will allow a student to register, regardless of students on a waitlist.

May students sign up for the waitlist for a course for which they do not meet the pre-requisite, section restrictions, etc?

No, students must meet the pre-requisite for a course before they sign up for the waitlist. They must also meet all course restrictions attached to the section before being able to add themselves to a waitlist.

How does a student get on a Registration Waitlist for a section?

A student may get on a registration waitlist at the time they attempt to register for a section that is full. When a student receives a Registration Add Error stating "Closed-Waitlisted," they may select "Waitlisted" from the dropdown menu under Action.

How does the instructor or department know who is on a Registration Waitlist for their courses?

Instructors may see a list of the students waitlisted for their courses by going to MyNMSU under the Faculty Services menu, and selecting the Detail Wait List or Summary Wait List page. Select term and CRN. If there are students on the waitlist, a list of those students will be displayed. Return to the Faculty Services page to select a different term or CRN to display another list.

When a seat is available, is the next student on the list automatically registered for the class?

Students are not automatically registered for a class. They are notified via their NMSU email account that a seat is available. Students are given 24 hours from the time the email was sent to register for the class.

May a student sign up for more than one Registration Waitlist?

Students may register for more than one Registration Waitlist. There is no limit. However, we strongly urge all students to remove themselves from all registration waitlists once their registration has been finalized so that others may have an opportunity to register for available courses in a timely manner.

If a student registers for one section of a class and he/she is on the Registration Waitlist for other sections, will he/she be automatically dropped from the Registration Waitlist of the other sections?

If a student registers for one section as a result of a waitlist email, the student will be dropped from the registration waitlist for that section only. The student will not automatically be dropped from any other waitlists for other sections of the same class. The student must drop himself/herself from the waitlists for other sections.

The student received an email informing him/her that a space was available in a section and he/she could register. However, the student did not read it in time to register before the deadline. Now what?

Students are responsible for routinely check their NMSU email. There are no exceptions to this rule!Students who miss the deadline must re-add themselves to the waitlist if they still wish to register for the course.

May students still be on a Registration Waitlist if they have failed the in-progress prerequisite the prior term?

Students who fail the in-progress prerequisite are not dropped from the waitlist. However, if they are notified that a seat is available in a section for which they have failed their in-progress prerequisite, they will receive a Prerequisite Not Met registration error and will not be able to register for the section.

Will students be able to register for one part of a linked course and be on the Waitlist for the other part?

No, students must register for all components (lecture and lab) of linked courses. They may sign up on the waitlist for a preferred section of a lab and exchange?it (drop the one they are registered in and add the one they want at the same time) if a space becomes available, but they must register for all components initially.

Will students be able to waitlist for a section that causes a time conflict on their schedule?

Yes, students will be able to sign up for a waitlist that will cause a time conflict if they have the opportunity to register for the section. However, they will not be able to register for this section without resolving the time conflict. This gives students flexibility in creating a schedule.

May a student sign up on a waitlist for a single section multiple times to increase their chances of getting in the class?

No, students may only be signed up one time per section. If they are dropped from that waitlist because they fail to register before the deadline or drop themselves from the waitlist, they may sign up again.

May a student sign up for a waitlist if they have a registration hold?

No, a registration hold will prevent the student from registering for a class, as well as signing up for a waitlist. If a registration hold is put on a student after they have signed up on a waitlist, they will still receive a notification when a space becomes available but they will not be able to register for the course.