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 UNIVERSITY SAFETY COMMITTEE |
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MEMBERS PRESENT: Jaime Marrujo, Henry Enriquez, Richard Long, Katrina Doolittle, Patty Frank, Linda Perez, Robert Rhodes, Angela Velasco, Tom Reichardt and Griselda Fino (for Paul LaPorte)
The Safety Committee was called to order at 3:30 P.M. by Katrina Doolittle
OLD BUSINESS:
1. Members provided reports for emergency notification and routing procedures specific to their respective areas.
a. Henry Enriquez, from Facilities and Services, stated the radio is monitored by work order desk personnel and they disseminate information through radios and cellular phones. The work order attendant has the ability to call all radios, they are also on the police frequency. All employees are assigned a radio except for custodial and grounds departments, but they always work in pairs one carries a radio or cellular phone.
b. Linda Perez stated that the radio which will notify Biology of emergencies is in Dean Cassillas office. Foster Hall has eight coordinators to route information through the building. The information will be forwarded by phone, e-mail and/or pulling the alarms. She stated that the Biology Department Head did not know about the emergency notification system prior to this request for information.
c. Robert Rhodes, from Special Education/Communication Disorders, stated that the radio is in the Deans office at O'Donnell Hall. Individual (Ida Quinones) in the main office is in charge of notifying personnel of emergencies by phone tree, e-mail or having individuals physically go to building location(s). Robert Rhodes stated the problem is that the radio is manned only during regular office hours. They have no way of notifying on evenings and weekends when classes are scheduled.
d. Angela Velasco, Personnel, said Hadley Hall has no plan she could obtain, but emergency notification is being reviewed.
e. Patty Frank stated Student Health Services has one radio and emergency notices would be disseminated through the building announcement system.
f. Richard Long, Chemical Engineering, stated that they have no plan in place. He stated that the department heads didn't know that radios were in place or that any responsibilities were entrusted to them for emergency notification.
g. Griselda Fino, from Intramurals, stated that one radio is in the Dean of Education office. They would notify department head for Physical Education, Recreation & Dance who would then notify Intramurals. Student employees with radios would inform occupants in Activity Center. Intramurals provides facilities for evening and weekend use but no one in the Dean's office would be monitoring the radio during these times.
h. Tom Reichardt, Chemistry & Biochemistry stated the radio is located in Breland Hall, Dean of Arts & Sciences. They would notify Dr. Muellers' office. Tom Reichardt stated that he does not know how chemistry will inform personnel of emergencies.
i. Jaime Marrujo, from PSL, stated that the front desk attendant monitors the radio and the intercom system. When information comes through the attendant will notify via intercom. He said the intercom is installed to communicate inside and outside the building.
j. Katrina Doolittle stated that Environmental Health & Safety has one radio in the front office and will notify Academic Research Center Building C and some of Genesis B via phone and person to person . She stated that Purchasing and Health Science are both in this building and that the radio that would notify them of emergencies is at Hadley Hall. However, in practice EH&S would notify all building occupants.
2. Problems concerning the forty two radios distributed, by the Police Dept, through out campus was briefly discussed.
a. Katrina Doolittle said that there are two major problems that need to be corrected. Deans need to notify Department Heads of the emergency notification system, specifically, where the radios are located and procedures for dissemination emergency notification within each department. Secondly, procedures need to be developed to communicate emergencies to personnel in the evening and weekends when there is no one to monitor the radios. She stated that a plan may be in place at the Police Department for routing information after hours and weekends, but would be difficult considering the size of campus and number of officers on duty at any one time.
b. Tom Reichardt asked if the police will call the building monitor in case of major problems. Katrina Doolittle stated that there is only one dispatcher at the Police Department and that it would be difficult for this individual to notify each building monitor in a wide spread emergency.
c. A recommendation was made to contact the weekend college office, Distance Education, and ask how they would disseminate emergency information.
NEW BUSINESS:
1 Loss Control was tabled.
2. Thomas Reichardt, Coordinator Administrative & Academic Support, is replacing Jeffrey Arterburn from Chemistry & Biochemistry on the Safety Committee.
There being no further business, the meeting was adjourned at 4:25 P.M. The next University Safety Committee meeting is scheduled January 23, 2002.