Meeting Summary

Date
July 10, 2007

Communicable Disease Preparedness Committee

Meeting Summary

July 10, 2007

Members Absent:  Angela Throneberry, Julie Weber, Benjamin Diven, Leigh DeRoos, Mary Benanti, Karl Hill, Gladys DeNecochea, Agustin Diaz, Jeff Witte, Nellie Quezada-Aragon, Susan Grotevant, Larry Olsen, Michael Abernethy,  

The meeting began at 3:08 PM.. 

1. Doolittle reported receipt of half the CoOP’s from Departments on CDPC and asked members if there were any suggestions on changes to the template.  There were none.
2. L. McKee stated that N-95 masks would be required for entry into high-risk areas and for high-risk activities such as patient care and food preparation where providers could come into contact with ill persons. 
3. K. Doolittle stated that EH&S cost for consumables was based on minimum staffing of  2 persons for medical  waste pick up, 2 persons for emergency management and 1 to provide respirator fit testing.   L. McKee asked that Katrina send out the algorithm she generated for calculating the costs associated with maintaining consumable inventory.
4. L. McKee stated that the Financial workgroup will need this information to establish a cost estimate for funding allocation for consumable supplies.
5. T. Bergin reviewed mitigation strategies for ICT and described an overall disaster recovery plan that is extensive and that recovery plans are routinely tested.  She mentioned reciprocity between NMSU and UNM, off site data back-ups, off-site storage of their disaster recovery binder and other copies of the plan, and noted that data recovery will not be immediate and a delay is likely.
6. K. Doolittle noted that Nursing Dept mitigation strategy includes offering mental health counseling, if needed.
7. L. McKee noted that the on-line medical reserve sign-up is active so volunteers can enter their contact data.   She will distribute the web link.
8. D. Smith noted that personnel working at home will reduce the number of persons on campus during an outbreak.
9. T. Brobeck submitted both CoOP and an updated Emergency Action plan for Speech & Hearing and stated importance of integrating both plans.
10. L. McKee expects that NMSU will need to lend assistance to the community and  plans for doing so are in-process.   She said the state has agreed to underwrite the purchase of a back-up generator and pandemic supplies for UHS/SHS.  NMSU will release supplies as needed and good record keeping is essential for obtaining reimbursement of expenditures.
11. K. Doolittle stated that the EH&S CoOP states that earned time off or compensatory time will be granted to salaried personnel that are essential.   L. McKee noted that overtime is a bargaining issue for unionized personnel.
12. J. Gamon distributed information on cleaning restrooms.
13. L. McKee noted that the NCAA accreditation visit next year is likely to focus on preparedness and Americans with Disabilities Act (ADA) compliance.
14. K. Doolittle intends to update the Administrative Council in September on COOP progress and emergency response planning efforts in general.  All Departments on the CDPC need to have a CoOP before that date.
15. K. Doolittle reported that $10,000.00 has been allocated to purchase emergency preparedness related software and asked for recommendations on such products.  L. McKee recommended contacting T. Townsend to learn what the city/county planners are using.
16. July 31^st was established as the deadline to submit electronic copies of COOPs to K. Doolittle.
17. K. Doolittle said working groups need  to begin meeting.
18. The next CDPC meeting will be September 11, 2007 at 3:00 PM, there will be no meeting in August. 

The meeting adjourned at 3:53PM.

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