MEMBERS PRESENT: Katrina Doolittle, David Shearer, Jaime Marrujo, Jose Gamon,
Linda Perez, Jaime Chavez, Chris Pennise, Michael Abernethy and Richard Long
The regular Safety Committee Meeting in Academic Research Center Bldg C was
called to order at 3:35 P.M. by Katrina Doolittle, Chair.
Minutes from April 4, 2007 were unanimously approved with the following
correction: change date on minutes.
Katrina let members know that the minutes could be viewed on the EH&S website
She asked for approval to post minutes on the webpage prior to minutes being
unanimously approved. She stated that the minutes were reviewed and approved by
at least three individuals before posting. Katrina stated that the posting of
minutes on the website is to keep the community informed of safety matters being
discussed. A motion was made and seconded to post minutes on the website without
prior approval of Safety Committee Members.
1. Update: Vehicles use on Campus Walkways (e.g. International Mall)
- Following the last meeting, Katrina sent a letter to Sr. Vice President Ben
Woods describing the Committees concerns regarding pedestrian safety and vehicle
traffic on the I-Mall. She stated that Mr. Woods arranged meetings with
representatives from Facilities, Police and EH&S and he drafted a point paper
which is currently out for comment (copy provided to University Safety
Committee). She further noted that this proposed policy has been discussed at
the recent Supervisors meeting for all of Sr. VP Woods' reporting areas.
- Katrina asked if there were any significant changes that anyone had seen
regarding vehicles driving on campus walkways from the last meetings discussion.
Chris Pennise observed that the golf carts are being driven recklessly and that
she believes it is attributed to young individuals behind the wheel.
- Jaime Chavez stated that he had initially tried implementing that no vehicle
should be allowed on sidewalks because it takes away from the peaceful and
scholarly environment. Jaime also stated that he realizes there is no way to
keep golf carts from the I-Mall, but he has observed white trucks parked on the
I-Mall while the employee picks up refreshments.
- Jose Gamon stated that the white trucks from OFS will not be seen as much on
the I-Mall, they have been asked to refrain from driving on walkways and turf
areas for anything other than emergencies or dropping off heavy equipment.
- Jaime Chavez was asked if a golf cart could be impounded if it is being
driven recklessly and Jaime stated that the driver would have to be arrested and
jailed for them to be able to impound the vehicle. Jaime stated that under the
reckless statute that states 'if you have a willful disregard for life or
property' there will be an arrest and the individual will serve jail time.
- Katrina asked for comments from the committee regarding the draft. She will
forward comments to Mr. Woods prior to review by Administrative Counsel.
- After much discussion on golf carts and the
Draft Point Paper, Linda Perez
made the motion to make training and a permit mandatory for everyone operating
a golf cart and to change the wording in the draft policy from recklessly to
carelessly driving. Jaime Marrujo seconded the motion, which passed
1. All Hazardous Emergency Operations Plan
- Katrina stated that the last meeting David Shearer, Jose Gamon and Jaime
Marrujo volunteered to rewrite the Emergency Preparedness section of the Policy
Manual. This was superseded by the effort under the NM Governors Task Force that
Stephen Lopez of the Police Department was part of this summer. The outcome of
the Task Force was an update of the
NMSU All Hazardous Emergency Operations
Plan. Although the plan has not been signed by President Martin, it has been
reviewed by ICT, University Communications, Fire Dept, EH&S and Police
Department. The August 14, 2007 plan is posted on the
emergency management page on the NMSU Safety
- Katrina briefly gave an overview of the
2007 Fall NMSU Safety and Security
Initiatives and distributed copies. It will be sent via hotline, ABC&D
distribution, and posted on safety website.
2. Workers Injury Report
3. EPA Inspections
- Katrina distributed a copy of the workers injury report for the 2nd quarter
identifying types of employee injury, department, days of lost time and days of
restricted work duty.
- Michael Abernethy asked what the departments do with the report. Jose Gamon
stated that OFS has staff meetings to discuss the findings. Katrina also
presented the report during the Supervisor's meeting for all of Sr. VP Woods'
- Katrina stated that 5 inspectors from NM Environment Department (NMED)
hazardous waste division and the EPA had been on campus and inspected 16
different areas. Their focus was the hazardous waste generation areas. She
stated that campus areas looked good with a few minor exceptions where potential
violations were identified. EH&S will work with those departments to correct the
problem(s) and respond in writing to NMED before they issue their final notice
4. Department of Homeland Security Proposed Rule on Chemical Facilities
- David Shearer stated that Department of
Homeland Security proposed
regulations which would require all businesses in the US to screen their
chemical inventory for security purposes. He also stated that Campus Safety
Health & Environment Management Association (CSHEMA)
coordinated efforts that resulted in about five thousand comment letters
issuing concerns regarding the proposed rule. At this time, the detailed list
of chemicals and quantities in
Appendix A that will require a business to perform the 'top screen' has not been
finalized. Katrina estimated it would take 3000 hours to complete the top screen
based on the number of chemical inventory locations on record for NMSU.
- Linda Perez asked about the use of iodine in NMSU laboratories because it is
listed as a controlled substance. Linda spoke to the Drug Enforcement Agency
(DEA) after the Safety Committee Meeting and contacted Katrina to let her know
that the DEA affirmed that as long as NMSU is purchasing and using iodine in
small quantities for teaching or research it does not need to be registered.
There being no further business, the meeting was adjourned at 4:35 P.M.