Doolittle, David Shearer, Jose Gamon,
Lori McKee, Michael Abernethy, Jaime Marrujo, and Richard Long
Carbajal and Dr.
The regular Safety
Committee Meeting in Academic Research Center Bldg C
was called to order at 4:10 pm. Previous
minutes were unanimously approved.
Update on Department of Homeland Security
an overview of the Department of Homeland Security Chemical Facilities
that March 20, 2008 was the official reporting date of chemicals after
granted a 60 day extension for compliance.
David stated that a total of 1400 emails have been sent to
have chemicals asking them to submit their chemical inventory and that
are 790 chemical locations from NMSU campuses and facilities throughout
the state. David stated that what the
Homeland Security is looking for is a list of 326 chemicals, where they
located and the total quantity. He reported
that reporting compliance is about 98% and that only 18 locations have
a follow up review is required so that if NMSU exceeds reporting
thresholds we must report it to DHS in 60 days.
There are 9 or 10 chemicals that cannot be shipped as waste or
that will require reporting to DHS. EH&S
provide a list of these chemicals to PSL shipping as they are the
official central shipper of hazardous materials for NMSU..
asked if the departments have to notify EH&S of all chemicals being
ordered. Katrina replied that
departments do not have to advise EH&S but that they are required
the chemicals listed in the inventory.
if all chemicals need to be purchased on a Purchase Order (PO). Michael Abernethy stated that chemicals can
be purchased either on a PO or Procurement Card. Katrina
said that there is a prior approval
form that departments should use before experimentation with dangerous
materials.. Richard Long asked how the chemicals of
concern are flagged. EH&S is relying
on the departments to attend safety training and understand that they
must comply by logging the
chemicals as part of their inventory.
asked how the Department of Homeland Security felt about the process
following. Katrina stated that NMSU was not
required to report based on the amounts chemicals of interest on
inventory by NMSU facility. Agricultural areas were exempted for the
time being for nitrogen fertilizers. DHS only required reporting from
institutions that exceeded the threshold quantities, other areas just
needed to document the procedures they used to verify the chemical
Update on Utility Cart Safety Program
reported that out of 58 utility carts, does
not include golf carts, only 40 have registered and complied and
operator permits have been issued.
Report on Worker's Comp Injury and Illness –
Doolittle and Lori McKee
McKee reported that David Carbajal was hired as
an Occupational Health/Workers Comp Coordinator in December 2007. David will work as a liaison between Dr’s at
Health, Supervisors and the State of New Mexico Risk Management claims
adjustors to manage the
workers compensation case load. Lori
reported that within the first month David closed 50 cases and he will
to collect data on quarterly bases to report to the Safety Committee.
reported that as of January 1st to present
there have been 54 new injuries. Of
these cases 38 have been closed and only 16 cases remain on modified
3 of the 54 cases had lost work days and that these 3 are back to work
modified restriction. She stated that 32
of the 54 injures were from OFS; the others were not broken down by
departments. Lori stated that a goal is
to provide education to individuals for back injury and ergonomics. The ergonomic evaluations now have to be completed
by an external source because the evaluator has to be certified in
stated that they have a second health provider, Kathryn
Ray, Nurse Practitioner, at Student Health and that they are now fully
staffed. She stated that Dr. Ben Diven is the
director over both clinics and that he covers for Dr. Ruben Torrez.
stated that David helps the patient complete
forms after assessing and making sure the patient is stable. The completed forms help the Doctors evaluate
the injury and are required by Worker's Compensation.
Shearer asked if they should go directly to
David Carbajal. Lori stated that they
should always report any injury to their supervisor but that if the
is not there the individual should go directly to David Carbajal
because there is a
reporting time frame and any injury should be reported even if the
individual refuses treatment. The forms
are still the same and they can still be retrieved from the same
and EH&S websites).
Health & Safety Program for Animal worker's - Katrina
stated that the Occupational Health
& Safety Program for Animal workers is a program that just expanded
in scope. She stated that it consist of two
training, animal safety and ethics in animal use. One
part of the Occupational Health
& Safety Program for Animal workers
is the completion of the medical evaluation form. This
form will be confidentially packaged and
sent to University Health Center for review and any medical
recommendation will be sent
to the Chair of the IACUC and supervisor. Katrina
stated that the University must fund any required immunizations. Katrina stated that required immunizations for
EH&S staff is funded by EH&S.
McKee asked if employee’s are allowed to touch
animals before training and immunization have been completed. Katrina reported that employees are not to do
research or work with animals without completing their medical and as
1, 2008 no protocol will be approved by the Institutional Animal Care
and Use Committee without the safety training and medical
Exposure Incident and Vaccinations – Lori
Torrez stated that there was a list of
employees that need immunizations.
Katrina asked if the list of employees require a 5 or 10 year
immunization and if a tetanus immunization will be a recommendation. Dr. Torrez said that the minimal standard
for individuals working with animals’ should be a ten year tetanus
vaccination. He also said that a rabies shot
part of the immunization, especially for those employees that work with
reported that University Health Center is
opening a new full service shot room this summer. They
provide services to individuals that
travel and one of the shots that will be administered will be the
shot. She stated that these shots have
to be ordered and scheduled because they are given in a series of three. It is recommended that these shots be
administered at least 6 weeks prior to their travel to be 100%
Workers Injury and Illness – Katrina Doolittle
Katrina gave a short power point overview on the
annual NMSU workers injury and illness.
She showed that lost work days had decreased more than 50% in
2007 compared to 2008. Back injuries had decreased which correlated to
a strong ergonomic safe lifting training mandated for employees with
high incidence of lifting in their occupation.. She
stated that NMSU had reduced the losses related to workers compensation
claims for the past 2 years.
Long asked if the staph virus mersa
has been an big issue. Dr. Torrez stated
that it has not because people have been educated and are taking
not to spread the virus. Lori stated
that the spread had been mostly in locker rooms were athletics had
equipment among each other.
Membership – Katrina Doolittle
distributed a copy of the University Safety
Committee’s purpose and current member list from the NMSU Policy &
Procedure’s manual and briefly discussed membership.
reported that there has been an issue with
getting safety committee members to consistently attend the meetings. She said individuals the committee needs to consist
of members that are responsible for dealing with safety
issues for their Department/College/VP area. Katrina
stated that she would
contact current members and work to bring new membership where
appropriate. She informed members that the
selects the Chair and anyone interested in membership are welcome. She asked members to suggest who would
good candidates for membership and suggestions included DACC and
College of Agriculture.
Reports – Katrina Doolittle
displayed a Quick-Flip Guide to Emergencies
that the Police had printed and stated that every employee will receive
one from their Department Head. The guide gives
an overview on what
to do in emergencies such as fires, seizures, bleeding, medical, theft,
reporting a suspicious person, an active shooter, bomb threats, and
McKee reported that the State of New Mexico has a
contract with a pharmacy group to provide immunization service. They will be on campus June 9th -
13th of 2008. Lori reported
that to receive this service the employees must be enrolled in the NMSU
insurance plan. This group will provide
adult immunization such as; meningitis, tetanus, Hep A, Hep B, etc……...
were concluded at 4:25