(Note April meeting was canceled)
Anne Hubbell, Katrina Doolittle, Tammy Anthony, Teresa Burgin, John
Manuela Quezada-Aragon, Angela Arvizo, Lorin Gobble, Mike O’Larey,
Baptiste, Rene Yoder, Mary Jaspers, Darrell Smith, Billy Dictson
Michael Abernethy, Teresa Brobeck, Maureen Howard, Leigh DeRoos,
Roybal, Susan Grotevant, Carmen Gonzales, David Pearce, Joe Palmer,
Karl Hill, Esperanza
Villanueva Joyce, Stephen Lopez ,Teresa Brobeck, Benjamin Diven, Ruben
Julie Weber, Hugo Vilchis , Jeff. Witte
New Members: There were no new members identified during
meeting began at 3:07 PM.
Doolittle called for comments and discussion on HR
policy drafts electronically distributed in March.
Disaster Preparedness and State of Emergency Personnel Policy
D. Smith commented that jurisdictional
addressed in joint assistance agreements in force between NMSU, the
City of Las
Cruces, and Don Ana County and the overall emergency response would be
coordinated according to these agreements.
K. Doolittle commented electronically and in
that as supervisors identify job titles in their respective operations
designated as “essential” and “alternate essential”, the names of
designated as such are listed on the Departmental Continuity of
(COOP). The plan should be updated when
personnel changes occur and Katrina recommended this be the method of
communicating “essential” designations to personnel. She
reminded the committee that the revised
NMSU Emergency Preparedness Policy requires each academic and support
to establish and maintain a COOP. The
committee understands that the essential personnel designation may vary
on the nature and projected duration of a particular emergency
situation. K. Doolittle stated her opinion that
no role for the CDPC committee in the approval of personnel
essential, alternate and standby but that the VPs and Deans are
the authority to designate positions in their business unit or college.
The committee agreed that the policy should
distinguish between graduate assistants, post doctoral fellows, and if
positions are exempt or non-exempt for payroll purposes. T.
Burgin commented on the need to ensure the
policy treats exempt and non-exempt personnel in an equitable and
manner. (She then provided written
policy comments to R. Yoder.) She also
commented on the need to train to the emergency procedures. R. Yoder commented that training would be a
local responsibility at the department or office-level.
K. Doolittle suggested an on-line training format
accessible to all employees. R. Yoder
commented that the annual evaluation would be a good time to track
of training. A. Hubbell suggested a
workshop format to train academic department leadership (Deans,
Department Heads) to work through details for their respective
operations. R. Yoder repeated the need for all
plan and that each plan must be department specific.
K. Doolittle stated the need to communicate
inter-dependency among schools, colleges, and departments are
the Deans and Vice Presidents at NMSU.
She further stated a need to establish a standard of
personnel participating in an emergency response capacity above and
their regular duties. R. Yoder suggested
a differential, or stipend or some other unique term be adopted to
compensation. She further suggested
establishing a procedure whereby telecommuting plans be authorized on a
process by the Provost office or Sr. Vice President, as appropriate in
ensure a timely implementation that will minimize disruption to normal
Policy : K. Doolittle stated
that EH&S does not survey or
inspect the home work environment
regulatory safety compliance. R. Yoder
noted the need to incorporate a rather rapid turn-around on requests to
activate the work at home policy provisions to ensure uninterrupted
Distancing Guideline: There
were no comments offered for discussion on
on mass notification system: currently personnel
must “opt-in” to receive emergency messages on their personal or
device. K. Doolittle suggested that
essential personnel are required to “opt-in” to receive emergency
messages. R. Yoder noted that additional
expense from a
mandated emergency service would need to be reimbursed.
and Exercise on an Animal Disease outbreak at
NMSU. B. Dictson stated that an as yet
unspecified foreign animal disease outbreak and response scenario is
tentatively scheduled for August 26 from 9:00AM to 2:00PM.
The tabletop will be conducted in the morning
and the exercise will move outdoors in the afternoon to test the
responders. He said to goal is to
communicate to those involved how “messy things may get” in the event
of a real
outbreak. When asked by K. Doolittle, B.
Dictson stated that the Central Administration Response Team (CART)
involved in the exercise and that first responders will have a major
the proceedings. He mentioned that roadblocks
may be established to demonstrate the process for halting the movement
persons, products and animals in the event of a real outbreak. He also stated that a summary of observations
will be distributed to university leadership.
The potential for chaos and confusion was noted since the
exercise date coincides with the start of the fall semester. B. Dictson said the exercise can be postponed
to later in the fall, after the state Agricultural Fairs.
A. Hubbell said that an early semester date
would be preferable in order to ensure faculty participation.
Business: K. Doolittle commented that no new COOPs
were submitted since the last meeting.
She noted that the Business and Finance Office, OVPRGSIP,
Communications, and Office of the Provost have yet to submit a plan. She also stated that a letter describing the
planning progress will be sent to the President in the fall.
The next meeting is scheduled for Tuesday
at 3:00PM in the EH&S training facility.
meeting adjourned at 4:16 PM