Meeting Summary (pdf)
Members Present: Anne Hubbell, Katrina Doolittle,
Teresa Burgin, Connie DeBlieck, John Balog, Mike O’Larey, Randey Bamford, Ida
Baca, Michael Abernethy, Amy Collins, Nancy Baptiste, Sara Miller, Alfred
Members Absent: Joe Plamer; Lori McKee; Benjamin
Diven; Leigh DeRoos; Darrell Smith; Stephen Lopez; Jeff Witte; Angela Arvizo;
Hugo Vilchis; Manuela Quezada-Aragon; Carmen Gonzales; Dario Silva; Julie
Weber; Rene Yoder; Maureen Howard; Lorin Gobble; Tammy Anthony; Ronald Fisher;
The meeting began
at 4:08 PM.
K. Doolittle thanked everyone for
K. Doolittle reviewed the
roster of 69 attendees of the Agricultural Disease Outbreak tabletop exercise on
August 29, 2008 and provided copy for those unable to attend tabletop for
reference. Action items from the exercise include;
Engage College of
Agriculture in planning for disease
Dead animal surveillance
Lou Bender, Fisheries,
Wildlife and Conservation Ecology, offered to do spatial and temporal plotting
of surveillance data acquired throughout the state.
Feral cat program:
foodstuffs placed throughout campus attract unintended carnivorous species that
may pose a risk to campus animal population. A risk assessment was suggested.
Dissemination of planning
from senior administration (CART) to departments was found to be going well.
In a pandemic crisis,
academic operations will cease for the duration of a declared emergency or a
no other comments offered on the tabletop exercise.
3) Draft HR Policy on Defining Key Personnel
Anne Hubbel asked whose signature should be on the requested copy of the
COoP? K. Doolittle said Deans and Vice Presidents are requested so that they
can coordinate departments within their area of responsibility. Department
Heads should communicate content of CoOP with essential staff in order to
facilitate exchange of information within their operational unit and between
other operational units where dependencies exists
K. Doolittle suggested the policy should be re-named “HR Practices
during a University State of Emergency” noting that interim president Cruzado
has directed that plans be defined prior to an emergency.
R. Yoder incorporated suggestions provided at the last CDPC meeting, but
the policy remains a “draft”.
A. Hubble said that everything mentioned appears to be adequately
addressed, especially the section that delineates compensation.
K. Doolittle described the policy review process as follows;
Ž Jennifer TaylorŽ ACAP
Ž Administrative CouncilŽ Policy Manual
She then said the COoP identified essential personnel and that HR should
maintain a list essential personnel and include an essential personnel
designation in the position description (conversation
with R. Yoder following meeting).
T. Bergin asked if essential personnel are defined by position or named
K. Doolittle responded that the designation can be situation-dependent
and the draft policy describes flexibility in making these designations,
however, some positions will be pre-defined by the nature of their job. Each
Department CoOP will define essential functions and identify specific personnel
and contact information annually. (conversation with R. Yoder following meeting).
It is not known whether Departments or HR will track essential
personnel. A. Hubble suggested this question be forwarded to R. Yoder for her
interpretation (see above post meeting
There was no action on the draft HR policy other than requests for
clarification. Action to accept or modify was postponed until next meeting
4) K. Doolittle said that NMSU is in the process of implementing a new
system, “Aggie Alert”, for emergency notification and cell phone numbers, along
with email, texting and pagers can be used for notifications.
5) Seven revised and signed CoOP (plans) were submitted:
Health & Public Services Division- signed by Dean David R. Pearse
Myrna’s Children’s Village – signed by Interim Dean Robert Rhodes
and Hearing Center – signed by Dean Michael Morehead
International Programs – signed by Dean Everett Egginton
Information & Communication Technologies – signed by CIO Shaun Cooper
Intercollegiate Athletics- reviewed by Director McKinley Boston
Environmental Health & Safety – reviewed by Sr.VP Benjamin Woods
The meeting adjourned at 4:33PM
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