Mtg Summary (pdf)
Billy Dictson, Randey Bamford, Mike O’Larey
Lori McKee, Katrina Doolittle, Lorin Gobble, John Balog,
Michael Abernethy, Sidney Webb, Nancy Baptiste, Ronald
Fisher, Julie Weber, Jeff Witte, Manuela Quezada-Aragon, Sara Miller, Connie
DeBlieck, Alfred Valdez, Benjamin Diven
Darrell Smith, Tammy
Anthony, Rene Yoder, Joe Palmer, Teresa Burgin, Amy Collins, Pamela Schultz,
Angela Arvizo, Albert Parra, Ida Baca, Stephen Lopez, Carmen Gonzales, Marry
The meeting began at
II. The meeting summary
of the June 9, 2009 meeting were accepted without comment or revision.
III. Old Business
Policy was adopted July 14, 2009 by Admin Council defining Essential Position Designation in 2.25
Emergency Preparedness of the NMSU Policy Manual.
b.Continuity of Operation Plans – Updated CoOP were
submitted by the NMDA, Health Sciences, Government, Animal & Range Sciences.
ii.Electronic tool –UC
Ready update. R. Bamford stated that this is an on-line
questionnaire to asses and create recovery and CoOPs. Thre are multiple steps
that prompt the user to answer questions that results in an organized plan. The fee for the application to be hosted by an off-site server is
about $4200.00 to set up and about $2600.00 annually to maintain.
The cost of obtaining a server is about $2500.00 if hosted locally or
regionally rather than at UC Berkeley. K. Doolittle noted
that a budget source still needs to be determined to support this CoOP tool.
EH&S offering CoOP presentation for
Department Heads – Emergency Management overview along with details on
CoOPlanning will be presented to College of Agricultural Consumer and
Environmental Sciences, Agriculture Extension Services and the College of
Education this September.
Prevention of and Response to, and Recovery from Campus Emergencies.
A tentative date of November 3& 4, 2010 has been set to convene this
presentation at NMSU. The CART is the targeted audience, but
others will need to be recruited to meet the 30 person minimum required by the
Warehouse for central
stock of supplies (N95, surgical masks gloves, sanitizer) – L. McKee stated that
she has ordered N-95 respirators, hand sanitizer and wipes
for use at the health centers. Purchasing hand sanitizers to
be stationed in high-pedestrian use lobbies and building entrances was
discussed. The decision was left to OF&S and central
administration on whether or not to proceed. L. McKee
recommended bulk purchasing of hand sanitizers from Wal Mart or other
distributors to get the best price. She also reminded
everyone that hand washing with a mild detergent soap is sufficient and that
products containing anti-microbial compounds are not necessary to achieve hand
sanitization. She distributed posters urging NMSU students
and employees “Don’t be scared, be prepared”. The posters
mention signs and symptoms of influenza, how to prepare oneself, and inform on
prevention and treatment. The posters will be strategically
placed throughout campus as well as distributed as a pdf document via HOTLINE
email and available on the Health Center webpage.
Bookstore for central
stock personal hygiene products (sanitizers, tissues, care products). Tabled
allowance for tissue and hand sanitizer purchase w/dept funds- Business
procedures manual updated. L. Gobble stated that purchasing
these products is an eligible departmental expenditure.
H1N1 update –
Benjamin Diven – Chief Medical Officer. B. Diven reported
regional discrepancies in the southern hemisphere between the spread of seasonal
influenza and novel A/H1N1 influenza viruses. He noted that
there is a potential for media sensationalism of an outbreak.
He said epidemiological data suggest that the symptoms of novel influenza
infection are most pronounced at 72 hours post infection while symptoms of
seasonal influenza are most pronounced at 96 to 128 hours post infection. He stated the possibility that novel influenza is likely to
re-emerge in the northern hemisphere early in the fall, and may persist into the
seasonal flu season that traditionally begins in November.
L.Mckee informed that key strategies to reduce spread of illness include
self-isolation of symptomatic persons, avoiding touching the face, especially
around the nose and mouth, and always practicing diligent hand washing technique
at every opportunity. Symptoms are best treated with
ibuprofen and that acetaminophen (aspirin and asprin-containing products) not be
used to treat symptoms. B. Diven cautioned that aspirin is
suspected to cause Reye’s Syndrome (swelling of the brain and liver) in children
and teenagers recovering from pneumonia. K. Doolittle and
L. McKee commented that personal responsibility is essential if we are to
successfully combat the spread of both seasonal and novel influenza outbreaks at
NMSU by practicing self-isolation, staying home from work and avoid large public
gatherings when ill.
Mass Vaccination –
i. Seasonal Flu and
L. Mckee announced the seasonal flu vaccine clinic for
insured employees will be held the week of October 19, 2009 in Academic Research
Unit C, room 110 – the EH&S training room. The cost of the
seasonal flu vaccine is covered for employees insured through the university. Additional vaccines for Tuberculosis, Hepatitis A, and Hepatitis
B, will be available as well at the clinic. L. McKee will
provide the link to sign-up on-line through the Benefits Office.
Revised CD Response
Plan. K. Doolittle announced that the revised plan would be
presented to Admin Council in September so comment were due by Friday August 14. The following changes to the communicable disease response plan :
novel A/H1N1 influenza – L. McKee noted clinics will be scheduled pending
announcement of the availability of the vaccine. She provided the CDC
prioritization for vaccination against the novel A/H1N1 virus as 1) pregnant
women, 2) primary care providers of infants less than 6 months old, 3) Emergency
response and healthcare personnel, and 4) persons between the ages of 6 months
and 24 years. It was noted that education is the most
effective tool in combating the spread of this novel influenza virus
The reference to the
distribution of N-95 respirators campus-wide was removed and the plan now states
that N-95 respirators will be available for healthcare delivery personnel and
those caring for ill persons.
ii.All departments must
disseminate educational materials provided and promote self isolation of ill
persons and use of distance learning capabilities where possible.
Also personnel are advised to increase cleaning of common work areas and
supervisors are to report high volume absenteeism through their respective Dean
NMSU Level “0” and
the World Health Organization pandemic flu levels have been deleted from the
HR should anticipate
questions re: Provisions for work from home. K. Doolittle
stated that telework, telecommuting and distance learning needs to be used. L. Gobble stated that by policy, tele-work is permitted only at
Level 3 and will clarify with D. Stuart. L. McKee commented
that sick children and childcare providers will impact absenteeism among
affected NMSU personnel. N. Baptiste asked if supervisors
were to insist persons with limited leave stay home from work.
L. McKee responded yes, persons need to self-isolate until 24 hours after
symptoms have resolved. This was especially important for
employees of child care areas. HR needs to provide guidance
v. Departments are
expected to communicate about planning and policy matters within their division,
department or office and to disseminate flu prevention and mitigation
strategies.d. Hand Sanitizer
stations. K. Doolittle stated that most institutions were
installing hand sanitizer stations in high-pedestrian traffic areas of building
lobbies and entrances and suggested NMSU follow same standard.
Opened for discussion: R. Fisher stated that he
didn’t believe the stations would be used by all persons entering a building. N. Quezada-Aragon stated that she did not observe visitors
using hand sanitizer provided in hospital lobbies and waiting areas.
L. McKee stated the product may not be available at this late date. So when asked for motion, the committee did not move or recommend
installing hand sanitizing stations.
vaccine: L. McKee asked if the committee would recommend the
University provide seasonal influenza vaccine for uninsured personnel, noting
that it would be a good preventative measure and that supplies are expected to
be plentiful. S. Webb strongly supported the suggestion. He noted that Memorial Medical Center will host a free-flu
vaccine clinic and that Mountain View Hospital is likely to follow suit. He said mass vaccination would reduce the spread of the virus,
noting that the A/H1N1 virus is expected to emerge in our area well in advance
of the availability of the expected vaccine. L. Gobble
suggested that this suggestion be vetted through HR for potential conflict with
bargaining unit obligations. L. McKee noted that
vaccinations of dependents of insured employees are also covered.
Medical Reserve: L.
McKee stated she is recruiting licensed persons (EMT, RN, LPN) from academic
departments to assist with the H1N1 vaccine clinics. She submitted a request for
23,000 doses of A/H1N1 vaccine to provide for NMSU personnel state-wide. She noted that two doses are needed to confer immunity. S. Webb noted that the Point of Distribution (POD) plan
efficiently manages the process from crowd control, paper work, and patient
observation (vaccines are observed for 15 minutes afterward and then permitted
from CDPC members – meet monthly through December.
The meeting adjourned at 4:00PM
meeting is Tuesday September 8 at 3:00PM.
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