| NMSU Policy and HazCom
program require an annual inventory of hazardous materials. The inventory of
hazardous materials (i.e. chemical inventory) should include all chemicals, high pressure
cylinders, fuels, lubricants, fertilizers, pesticides, and insecticide as well as consumer
items used by the University such as bleaches, cleaners, paint (oil, solvent, and latex
based) and glues (unless the glue is nontoxic, 'eatable'). The only exceptions are for
consumer items in small quantities that could be kept in an individual's office or
desk. The hazardous materials may be in the form of a liquid, solid, mist and vapor.
As rule of thumb if small amounts of the material or its vapors would cause harm by
ingestion (swallowing it) or by contact with skin or eyes, it is considered hazardous and
should be on this inventory.
Please note that the chemical inventory is
currently compiled a computer database. Data can be entered, viewed and changed via the
web. For areas with up to 500 or so different chemical products, input via the web database is relatively easy
(click here).
Prepare a
separate inventory for each room or area where chemicals are used or stored for use.
Upon completion, print out the inventory summary on the database. Print a
copy to be kept in the room and the electronic database file will be accessible to
Envrionmental Health and Safety (EH&S). A copy of the updated inventory for each
work area should be printed & kept in the work area. |
Location and Contact data |
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 | Primary contact
- Give the name of the primary individual
responsible for area. This may be the main worker in the area, a supervisor, manager, or
principle investigator. It should be someone who works or uses the area, who can be
contacted if there are problems during the day or after hours. It should not be a
department head or manager, unless they work in the area. Please enter name in order
as: last, first, initial.
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| Secondary contact -
This should be the name, phone, email, and emergency numbers of a second person who is
knowledgeable about this area. Please enter name in order as: last, first, initial. |
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| MSDS location - Indicate the location for MSDSs for the chemicals
in this area. The MSDSs must be easily accessible to the chemical users. They must
be available at any time the chemical or area is in use. They can not be locked away
or hidden. |
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| Inventory of chemical hazards |
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| Manufactures
name - give the name of the manufacture, supplier, or distributor for the product or
chemical. This should match the MSDS |
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| Hazard types for the chemical - Select one (or more) of the following categories:
 | HPGC - (high pressure gas cylinders); |
| POISON - (toxic, poison, pesticide, insecticide, or
organic acid); |
| HIGHLY
TOXIC -(lethal dose <50mg/kg - oral) |
| FLAM - (flammable, fuel, lubricant, solvent, or combustible
liquid); |
| REACT - (reactives - air or water reactive chemical, spontaneous
combustible, or organic peroxide, all peroxide formers): |
| AOH - (acid, oxidizer, or heavy metal); |
| BASE - (alkali or basic corrosive) |
| CARC - (carcinogen, mutagen, teratogen) |
| BIOHZ - (biohazard) |
| RAD - (radioactive material). |
| Note
that these only to give an indication of the hazard and do not include all specific
hazards. Poison is the default. |
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| MSDS available
(yes or no) - Is the current MSDS (material safety data sheets)
for this material readily available (hardcopy within 10 minutes access time). The MSDS
must be provided with the chemical product per University Purchase Orders requirements and
must be supplied by manufacture per OSHA.regulations
| If
you do not have the MSDS, you may be able to find and print it from the internet or get it
via the phone/fax. Please see the list of links to manufactures that provide MSDSs via
the internet or by
FAX on the Safety Resources web page.
If not then you must contact the supplier by mail and request the MSDS. |
| The
law requires that the MSDS must be for the hazardous material being used, the same
manufacture, strength, composition and latest available. There are instances
where the chemical product is homemade (as a research product, an instrument standard
or other solution), the manufacture/supplier is unknown, or the MSDS is no longer
available. In these cases, a generic MSDS, or material safety information covering
the same topics as a manufactures MSDS, must be provided. |
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WEB CHEMICAL DATABASE
NOTE: The following connection can be used for data entry
and to check your existing chemical inventory. It is web based, doesn't require
spreadsheet software, and is easy to use.
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| Any lab that has prevously submitted an inventory should do their
updates via the web connection above. |
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| NEW LARGE INVENTORY - For areas with
several hundred (up to 500) chemical products, use the web database connection (above).
We have found this to be the easiest way to add and update the chemical
inventories. |
However, if you need to add a large number of new chemicals
(>500 chemicals) such as a new lab you may be able to use
special template. The template must be completely fill in properly
in order to use. We have had a large number of database errors that
were traced to improper units and blanks on the template. Contact dshearer
if you fit this criteria (>500 new chemicals) and are willing to
complete the template completely. Click here for additonal information
(why, what, etc) on the HazCom chemical inventory.
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