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Example of written program


Instructions - HazCom Inventory

Example of final form click here 


NMSU Policy and HazCom program require an annual inventory of hazardous materials.  The inventory of hazardous materials (i.e. chemical inventory) should include all chemicals, high pressure cylinders, fuels, lubricants, fertilizers, pesticides, and insecticide as well as consumer items used by the University such as bleaches, cleaners, paint (oil, solvent, and latex based) and glues (unless the glue is nontoxic, 'eatable'). The only exceptions are for consumer items in small quantities that could be kept in an individual's office or desk.  The hazardous materials may be in the form of a liquid, solid, mist and vapor. As rule of thumb if small amounts of the material or its vapors would cause harm by ingestion (swallowing it) or by contact with skin or eyes, it is considered hazardous and should be on this inventory.

Please note that the chemical inventory is currently compiled a computer database. Data can be entered, viewed and changed via the web.  For areas with up to 500 or so different chemical products, input via the web database is relatively easy (click here). 

Prepare a separate inventory for each room or area where chemicals are used or stored for use.   Upon completion, print out the inventory summary on the database.  Print a copy to be kept in the room and the electronic database file will be accessible to Envrionmental Health and Safety (EH&S).  A copy of the updated inventory for each work area should be printed & kept in the work area.


Location and Contact data

  • MSDS location - Indicate the location for MSDSs for the chemicals in this area. The MSDSs must be easily accessible to the chemical users.  They must be available at any time the chemical or area is in use.  They can not be locked away or hidden. 
Inventory of chemical hazards 
  • Manufactures name - give the name of the manufacture, supplier, or distributor for the product or chemical.   This should match the MSDS
  • MSDS available (yes or no) - Is the current MSDS  (material safety data sheets) for this material readily available (hardcopy within 10 minutes access time). The MSDS must be provided with the chemical product per University Purchase Orders requirements and must be supplied by manufacture per OSHA.regulations
    • If you do not have the MSDS, you may be able to find and print it from the internet or get it via the phone/fax.  Please see the list of links to manufactures that provide MSDSs via the internet or by FAX on the Safety Resources web page. If not then you must contact the supplier by mail and request the MSDS.
    • The law requires that the MSDS must be for the hazardous material being used, the same manufacture, strength, composition and latest available.  There are instances where the chemical product is homemade (as a research product, an instrument standard or other solution), the manufacture/supplier is unknown, or the MSDS is no longer available.   In these cases, a generic MSDS, or material safety information covering the same topics as a manufactures MSDS, must be provided.



NOTE: The following connection can be used for data entry and to check your existing chemical inventory.   It is web based, doesn't require spreadsheet software, and is easy to use.



Click here for additonal information (why, what, etc) on the HazCom chemical inventory. 



Contact Information 
 Environmental Health& Safety: MSC-3578, P.O. Box 30001, Academic Research Bldg. C, Rm. 109
    Street delivery address: NMSU, 1620 Standley Dr., Academic Research Bldg. C, Las Cruces, NM 88003
    Training Office: Academic Research Unit C, rm110 (see map ), 
    Telephone: 575-646-3327; FAX: 575-646-7898. Website -
    Send email to David Shearer, EH&S (click here) with questions or comments about this web site. 
    This page was last updated on 08/22/2008