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New Mexico State University

Constitution

Article I: Name

The name of this organization shall be the Student Government for Campus Residents, hereto referred to as SGCR.

Article II: Membership

Section I

Every student living in campus housing on the main campus of New Mexico State University, with the exception of residents in student-family housing and Greek housing, shall be a member of the SGCR. The SGCR is the governing body for the dues paying operations, which is comprised of Chamisa Village, Garcia Hall, Monagle Hall, Rhodes Garrett Hamiel, Piñon Hall, and Vista Del Monte/Cervantes Single Student apartment, and will hereby be collectively referred to as SGCR dues paying operations.

Section II

Residence halls and apartment communities will consist of two representatives from Garcia Hall, Monagle Hall, Rhodes Garrett Hamiel, Piñon Hall, Chamisa Village, and Vista Del Monte/Cervantes Single Student apartments. One other voting member shall be a representative for the National Residence Hall Honorary (NRHH).

Article III: Executive Officers

Section I: Executive Officers

The officers of the SGCR shall be the President, Vice President, National Communications Coordinator (NCC), Secretary, Treasurer, Programming Chair, and Public Relations Chair (PR). The preceding list is given in order of succession.

Section II: Officer Responsibilities

President

The duties of the President shall include but not be limited to:

  1. oversight and coordination of the current budget and expenditures for the SGCR with the Treasurer;
  2. preparation of a proposed budget in conjunction with the Treasurer for the succeeding academic year;
  3. chair general assembly meetings;
  4. chair the executive board meetings;
  5. review and edit the constitution and by-laws as necessary;
  6. act as official representative for the SGCR on any and all occasions while on campus where such representation is needed;
  7. maintain contact with the ASNMSU president, reporting on resident-related issues;
  8. create ad-hoc committees at his or her discretion;
  9. meet individually with the advisor once a week;
  10. meet with the Vice President on a bi-weekly basis and as needed; and
  11. cast the deciding vote in the case of ties on voting matters within all the SGCR meetings.
  12. Other duties include supporting and enabling other executive officers in their council establishment and attendance duties.
  13. Assign other duties as appropriate.

In the case of vacancy, the Vice President shall serve as the President.

Vice President

The duties of the Vice President shall be primarily to:

  1. oversee and maintain internal operations of the SGCR;
  2. directly oversee and facilitate the work of the Programming and Public Relation Chairs;
  3. fill in for the President as needed;
  4. sit in as an ex-officio member of all of the SGCR committees as desired or requested;
  5. meet with the Programming Chair and Public Relations Chair in one-on-ones as deemed appropriate;
  6. meet with the President in by-weekly weekly one-on-ones and as needed;
  7. partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;
  8. attend a minimum of any two council meetings each month while in office; and
  9. be the SGCR liaison to the National Residence Hall Honorary.
  10. Other duties as assigned by President.

National Communications Coordinator (NCC)

The duties of the NCC shall be primarily to:

  1. submit yearly reports to the National Information Center (NIC)
  2. re-affiliate SGCR with the National Association of College and University Residence Halls (NACURH);
  3. recruit a delegation of residents and making arrangements for their registration and travel to and from all conferences as appropriate;
  4. be as a liaison to NACURH and its member schools;
  5. attend IACURH, No Frills and NACURH conferences as appropriate;
  6. facilitate the creation of bids for all conferences;
  7. be responsible for ordering materials from the NACURH Information Center; and
  8. partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;
  9. attend a minimum of any two council meetings each month while in office; and
  10. be the SGCR Parliamentarian.
  11. Other duties as assigned by President.

Secretary

The duties of the Secretary shall be primarily to:

  1. compile and distribute the minutes and agendas for every general assembly meeting;
  2. take attendance at all general meetings;
  3. coordinate written communication with other student groups and individuals not including the SGCR regional and national affiliate;
  4. create a door decoration or bulletin board project to be updated bi-weekly with calendar event pertaining to events in all SGCR operations and a recognition spotlight;
  5. maintain files containing the minutes from each of the general meetings available for inspection by any campus resident;
  6. communicate with the Public Relations Chair, who serves as the SGCR webmaster, about events and minutes from the general meetings;
  7. publish and distribute documents as directed by the SGCR, which is to include an email list updated each semester; and
  8. act as the SGCR Office Manager;
  9. partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;
  10. attend a minimum of any two council meetings each month while in office; and
  11. re-affiliate the organization with the Campus Activities Office.
  12. Other duties as assigned by President.

Treasurer

The duties of the Treasurer shall be primarily to:

  1. oversee the finances of the SGCR;
  2. coordinate purchasing for SGCR as needed;
  3. transfer appropriated funds into each council's account;
  4. facilitate and implement all fundraisers by receiving all checks, process all orders for fundraisers, and keep copies of all paperwork on file with the Department of Housing and Residential Life and the SGCR;
  5. keep financial paperwork from the previous ten years, which includes deposits, spreadsheets, and a synopsis of statistics for fundraising sales for the past ten years;
  6. partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;
  7. attend a minimum of any two council meetings each month while in office; and
  8. construct the budget for the following academic year, along with the President, for approval by the SGCR voting members.
  9. Other duties as assigned by President.

Programming Chair

The duties of the Programming Chair shall be primarily to:

  1. take the lead in coordinating and overseeing the completion of campus-wide programs for SGCR dues paying communities in the Fall and Spring semester;
  2. establish and chair the Program Committee comprised of one representative from each hall or apartment council;
  3. meet consistently with Program Committee to carry out programming efforts;
  4. meet weekly with the PR Chair;
  5. partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;
  6. attend a minimum of any two council meetings each month while in office; and
  7. coordinate and oversee a minimum of two community service projects each semester along with the Public Relations Chair.
  8. Other duties as assigned by President and Vice President.

Public Relations Chair

The duties of the Public Relations Chair shall be primarily to:

  1. oversee all public relations activities related to the SGCR;
  2. establish and chair the Program Committee comprised of one representative from each hall or apartment council;
  3. select and distribute public relations materials and items;
  4. advertise for programs and general meetings sponsored by the SGCR;
  5. act as the webmaster and update and maintain the SGCR Web site.
  6. The Public Relations Chair shall meet weekly with the Programming Chair;
  7. partner with a current council advisor to ensure the establishment and election of appropriate officers in one hall or apartment council no later than two weeks from the first day of classes each fall semester;
  8. attend a minimum of any two council meetings each month while in office; and
  9. coordinate and oversee a minimum of two community service projects each semester along with the Programming Chair.
  10. Other duties as assigned by President and Vice President.

Section III: Executive Board

  1. The executive board will hold weekly executive meetings and general assembly meetings unless cancelled by the President and advisor.
  2. The executive board members shall aid the Treasurer in distribution of all fundraiser materials.
  3. Each executive board member shall work 15 hours per week divided in the following ways:
    1. five hours a week in the SGCR office,
    2. ten hours working on programming, attending the SGCR meetings/exec meetings, attending the SGCR events, and completing other duties as assigned.
  4. Executives shall report hours worked through time cards, which will be available upon request.
  5. The executive board members shall not hold both executive board positions and serve as representatives.
  6. The executive board shall abide by the SGCR Constitution and By-laws.

Section IV: Duration of Office

The term of office for the elected executive officers shall be from May 1 to May 1.

Article IV: Executive Qualifications

Section I: Qualifications to Run for Positions

  1. The SGCR President must have previously held an executive position in a hall or apartment council, or he/she must be able to demonstrate leadership experience lasting one year or longer.
  2. The remaining executive positions may be filled by any full-time student and campus resident.

Section II: Grade Point Average

The executive board of the SGCR and Presidential appointees shall maintain a minimum 2.00 cumulative GPA, be full time students at the NMSU Main Campus or Doña Ana Brach Community College, and be residents living on campus.

Section III: Discrimination

No member of the SGCR may be restricted in holding office or participation in any meetings or activities on the basis of race, color, gender, sexual orientation, physical disability, or age.

Article V: Advisor

Section I

The advisor shall be appointed by the Associate Director of Residential Life and approved by the President

Section II

The advisor's duties shall primarily be to:

  1. attend all of the SGCR general meetings and executive board meetings,
  2. meet with the President weekly,
  3. meet with the Treasurer bi-weekly;
  4. attend programs and events as necessary; and
  5. attend all training retreats, regional (IACURH), national (NACURH), and No Frills conferences or appoint professional staff to these duties.

Article VI: The SGCR General Assembly

Section I: Responsibilities of the SGCR Representatives

Responsibilities of the SGCR Representatives shall be to:

  1. Represent respective council and constituent resident population;
  2. serve as a member of a standing committee;
  3. abide by the SGCR Constitution and the By-laws;
  4. consider and vote on any Presidential appointee;
  5. elect all executive officers;
  6. legislate in areas of concern to the students residing in SGCR dues paying operations;
  7. make recommendations to the Department of Housing and Residential Life concerning policies and regulations affecting campus residents;
  8. act as the official voice of the residents within the Department Housing and Residential Life;
  9. meet every Wednesday with the SGCR general assembly, unless directed otherwise;

Section II: Quorum

A quorum shall consist of 2/3 of the SGCR voting members.

Section III: Absences

The seat of any representative member of a council who has three (3) unexcused absences in one semester may be asked to vacate the position and forfeit responsibilities.

  1. An unexcused absence shall be defined as:
    1. Non-attendance at an SGCR meeting by the member of his or her appointed proxy.
    2. Any representative leaving the SGCR council meeting before the completion of the new business portion of the agenda.
    3. Missing three (3) standing committee meetings without prior consent of the committee chairperson and without taking on the responsibilities assigned by the chairperson at the regular meeting. The committee chairperson shall be responsible for reporting absences to the Secretary.
  2. Proxy representation: A proxy must be present and report his or her role to the Secretary prior to roll call.
  3. An excused absence caused by unforeseeable circumstances may be excused by the President in consultation with the advisor and the Secretary.

Section IV: Voting and Speaking Rights

  1. Each hall and apartment community shall have voting rights, with two (2) votes per council. NRHH shall have voting rights, with only one (1) vote.
  2. The SGCR Representatives shall be the voting members.
  3. ASNMSU, council presidents, and the SGCR Executive Board shall have speaking rights.

Article VII: Recall or Impeachment and Conviction

Section I

The causes for recall, impeachment and conviction shall be as follows:

  1. Malfeasance;
  2. Non-performance on duties; or
  3. Conduct unbecoming, which is defined as follows:
    1. Conduct not in accordance with housing and university policies
    2. and conduct not in accordance with city, state, and federal statutes.

Section II: Vacancy of Office

  1. In case of vacancy of President, the Vice President assumes that position.
  2. In case of vacancy of all other executive positions, the opening will be filled by presidential appointment and confirmed by the general assembly.

Article VIII: Governing Documents

Section I: Adoption

This SGCR Constitution shall be in full effect immediately upon passage by ¾ majority of the SGCR membership, and By-laws upon passage by 2/3 majority. Voting in a regular meeting shall supersede and render inoperative any previous constitution and amendments.

Section III: Amendments

  1. Proposed amendments to this constitution may be submitted in writing to the SGCR President a minimum of one meeting prior to vote. If approved by the SGCR representatives, the amendment shall be effective upon passage. Amendments to the SGCR Constitution are to be voted on at regular meetings by the representatives, having been presented at a previous meeting for review. A ¾ majority of members present and voting shall be necessary for adoption.
  2. Amendments to the SGCR By-Laws shall require a 2/3 majority of members present and voting shall be necessary for adoption

Article IX: Budget

Section I: Reporting

The executive board, chaired by the Treasurer, shall prepare a semester report on expenses, expenditures, and fundraising to be shared with the SGCR councils and other housing administration through the advisor.