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New Mexico State University URC Minutes - October 3, 2003

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Present: Becky Keele, Brenda Benefit, Everett Egginton,Wynn Egginton, Inigo Garcia-Bryce, Dean Hawkins, Richard Hills, Stephen Horan, Nirmala Khandan, Chuck Kozel, Ken Martin, Kevin McIlvoy, Bernard McNamara, Martha Mitchell, Enrico Pontelli, Rudi Schoenmackers, Edmund Scribner, Elizabeth Titus

Absent: Barbara Coppola, Lisa Dalton, Michael Hites, Linda Lacey, William Ogden, Marc Pruyn, Ronda Skaggs, Rasler Smith, Karl Wood

1. Minutes - Minutes for September 5, 2003 were approved as presented.

2. Time & Date of Regular Meetings

Council members were reminded of the new meeting time of 3:00 – 4:30 p.m. on the first Friday of every month. Meetings will continue to be held in the Associates Room in Zuhl Library.

3. Updated Contact List

The contact list was updated and initialed by those members present.

4. Presentation by College of Arts and Sciences Research Center of Goals/Vision for Existing and Future Research

Ken Paap provided a slide presentation that included information regarding Arts and Sciences’ research opportunities/awards with National Science Foundation (NSF), Experimental Program to Stimulate Competitive Research (EPSCoR), Institute for National Resources Analysis and Management (INRAM), Nano science, National Institute of Health (NIH), Biomedical Research Infrastructure Network (BRIN), Advanced Decision Architecture (ARL), NSF Jornada Basin Long Term Ecological Research (LTER), Minority Institution Infrastructure (MII); and their principal investigators on campus. Paap also provided information on collaboration with University of New Mexico, New Mexico Institute of Mining and Technology, Eastern New Mexico University, and New Mexico Highlands University.

5. Summary of URC’s Annual Creative Activities and Research Fair

Rudi Schoenmackers, Steve Horan, and Becky Keele summed up the Fair as being a success. Schoenmackers reported that key speaker from New Mexico Legislature, Richard Romero, was excited about the URC Fair and the benefits that it would provide. The AMP conference was held at the same time and Schoenmackers confirmed that next year’s fair would be held on October 1, 2004. Steve Horan stressed the fair was open to all faculty on campus and not exclusively for sponsored externally funded presenters. Becky Keele mentioned collaborative partnerships have been started due to the fair. Keele also felt the combination of the AMP conference with the URC fair was very effective.

6. International Traffic in Arms Regulations (ITAR) Update

Steve Horan gave an ITAR update in which he stated that ITAR hadn’t changed to large degree, however he did stress the following:

• Difficulty in recruiting international graduate students due to visa control
• When applying for grants (not faculty), a form is required at Grants & Contracts for international involvement
• International students need to be aware of the 6 month process time when applying for admission
• Emphasis was made on honesty/accuracy in applying for visas at consulates

7. Research Library for EPSCoR State

Elizabeth Titus gave a short summary of the annual EPSCoR meeting stating the need for a cohesive report for infrastructure in building research collections. An organization has been created to present to the National Science Foundation with the need for research libraries to be brought up to proper levels of support. Titus also mentioned that any group, cluster, or team may submit a proposal for ways to spend the one time purchase of $587,000 toward research reference materials.

8. Forums Idea

Elizabeth Titus spoke briefly about URC inviting a national speaker to campus and will co-sponsor with library-brainstorm ideas.

9. Agenda Item for November Meeting

Bernard McNamara submitted to council members a recommendation regarding two items he would like to see addressed at the next URC meeting regarding the following:

• Effort in decreasing amount of time required to provide researchers with account numbers
• Providing researchers with guidance to insure minimum effort required for purchase of supplies, computers, etc used in grant work.

 

The meeting adjourned at 4:50p.m. The Executive Committee met following the regular meeting.

Minutes by Frances Schumacher